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Accountant– Accounts Payable

Rhombi BrainKraft
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 3 days left to apply for this job.

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Job Summary

Responsible for providing financial and administrative support through processing of accounts payables transactions in order to ensure effective, efficient and accurate financial and administrative operations.

Responsibilities

  • Review and verify invoices and cheque requests.
  •  Ensuring that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance.
  • Answer supplier queries on invoices & payments.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Prepare and disburse accounts payable cheques, process and record invoices for timely and accurate payments. 
  • Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date. 
  • Ageing and creditors trail balance reconciliation.
  • Ensure statutory cheques/payments are prepared and issued out on time to avoid penalties.
  • Perform analysis on fuel to ensure fuel is economically utilized and no fraud is committed.
  • Participate actively during stock taking. 
  • Filing of VAT and withholding tax returns to Kenya Revenue Authority as per the due dates.
  • Maintenance of general ledger reconciliation for accounts payable.
  • Closely monitor advance payments to vendors and clearing of the same. 
  • Goods Return Note reconciliation. 
  • Claim from suppliers/venders for defective goods or under supply.
  • Check pending order listing and purchase requisitions regularly.
  • Check pending orders listing and purchase requisitions.
  •  Track expenses and process expense reports.
  • Post transactions to journals, ledgers and other records.
  • Reconcile accounts payable transactions.
  • Prepare analysis of accounts payable.
  • Resolve invoice discrepancies and issues.
  • Maintain vendor/supplier files.
  • Correspond with vendors and respond to inquiries.
  • Produce monthly reports on time.
  • Provide supporting documentation for external audits.
  • Proactively contribute to Company Safety, Health and Environmental objectives by
  • promptly reporting any health, safety or environmental hazards. 
  • Perform any other duty as directed by the Management.
Required Competencies
  • At least CPA III or Equivalent. 
  • 3 years of relevant experience in administration, finance or office management.
  • Proficiency in current office software applications and corporate IT financial systems.
  • Good knowledge and understanding of policies and procedures relating to payments process.
  • Experience of using an ERP system and good MS Office skills.
  • Good written and oral communications skills.
  • Ability to organise effectively, work under pressure with attention to detail, precision and accuracy.
  • Strong analytical, organisational and communication skills. 
  • High ethical standards and integrity. 
  • Ability to foster and thrive in a team environment.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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