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Admin Assistant:Marketing

Career Directions Ltd
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 11 days left to apply for this job.

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Job Summary

Qualification for the role:-
  • Bachelor’s Degree in marketing or any related
  • Self-starter with ability to learn quickly and independently.
  • Must have excellent time management skills with an ability to multi-task.
  • Ability to effectively communicate (orally and in writing) with all levels within the organization. Excellent interpersonal skills required.
  • Knowledge of: Internet software, Spreadsheet software, and Word Processing software.

Responsibilities

  • Daily IMS reporting -Validating and sharing Daily IMS reports from the distributor to BAT, alongside the weekly closing stock and DSD reports too.
  • Coordinating the Western region Team to ensure they operate to their full potential and assisting them towards achievement of their set objectives by providing effective administrative support.
  • Ensure the office is efficiently, ensuring the office is clean and neat, and liase with HQ to ensure that the office rent is paid in good time.
  • Organise and ensure the replenishment of stationery and any other material as needed by the team.
  • Receive and redistribute merchandise to the various depots within the region.
  • Prepare monthly P4P reports and validated to ensure accuracy before forwarding to head office for payment processing.
  • Coordinating with distributor accounts team to ensure P4P invoices are prepared on time and accurately.
  • Tracking DR’s Efficiency tracker on a weekly basis to promote efficiency and effectiveness of the distributor team.
  • Capture and update leave planner as and when required to ensure smooth running of business activities.
  • Accurate and timely delivery of information regarding the business and the team to the necessary stakeholders so that they can drive company objectives successfully.
  • Secure meeting venues on time and avail resources required by the team.
  • Effective communication maintained always with all parties and any queries handled effectively
  • Implementing EHS action plan and timely submission of timely vehicle checklist for the team members to the team.
  • Ensure Cycle activities reconciliations are processed and forwarded to BAT for reimbursements within stipulated timelines.
  • Timely submission of payment documents and ensure the distributor is paid within stipulated timeline
  • Ensure Western claims are captured in the system and follow-up on approval and payments are done
  • Ensure Monthly TM&D claims/itineraries submitted by trade teams are aligned to the TM&D claims policy, processed and submitted to HR for timely payroll update

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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