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Insight Health Advisors (IHA)   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administration and Finance Manager

  • Post-graduate education
  • Accounting, finance, banking, insurance
  • Manager (team leader)
  • Full Time
  • Permanent

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Job Summary

The Administration and Finance Manager reports to the Team Leader and is responsible for the management of the project’s procurement, logistics, administration and finance functions.
Interested candidates should e-mail a 1-page personal statement with an updated CV. Candidates should quote the position and reference number of the job they are applying for in the subject header of the forwarding email otherwise their applications will not be considered.


Responsibilities


Main Tasks

  1. Facilitate the recruitment, selection and hiring process of staff and consultants which includes but it is not limited to, advertising vacant positions, screening CVs, shortlisting and conducting interviews.
  2. Arrange orientation of new project staff and facilitating the exit process for terminated/resigned staff.
  3. Maintain and update employee personnel files.
  4. Maintain and manage all administrative, statutory and legal documents.
  5. Perform the control and ensure the integrity of the payment process to suppliers, external consultants.
  6. Authorize payments within the threshold defined in the authorization scheme.
  7. Backstop the project accountant including review of bank and cash reconciliation, payment vouchers, cash book, and project financial reports.
  8. Plan and support the execution of the external and internal audits.
  9. Develop the Annual and Monthly Procurement Plan and coordinate the procurement function.
  10. Analyse and consolidate requisitions for purchasing in accordance with Donor’s policies and procedures.
  11. Ensure procurement transactions have adequate and accurate supporting documentation.
  12. Prepare tender documents, obtain quotations, delivery costs and items and negotiate terms and conditions on behalf of the Project.
  13. Maintain and update the Fixed Asset register including documentation on assets deployed to staff.
  14. Support the Team Leader in maintaining the Internal Control System (ICS) and in monitoring the internal controls.
  15. Support the Team Leader in coordinating activities and communication with all project partners and stakeholders.

Additional tasks
  1. In liaison with the project accountant, ensure preparation of monthly budget and cash-flow projections and advising TL of need for next instalment sufficiently in advance.
  2. Support on-boarding staff on company policies and procedures and regularly brief them on any changes to these policies and procedures.
  3. Support the maintenance of the project website and management of the project social media tools in consultation with the ICT expert.
  4. Organize logistics for visiting Swiss TPH staff members.
  5. Supervise the office receptionist.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Accounting, finance, banking, insurance
Seniority: Manager (team leader)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required skills: Procurement; Operative planning; Budgeting, financial planning; Project management; Employee contracts; Employee guidelines and onboarding; Organize and manage recruitment campaigns
Required languages: English (Spoken: fluent | Written: fluent)

Insight Health Advisors (IHA)

Health care, medicalCompany size: 10-20 people

Insight Health Advisors (IHA), headquartered in Kenya, is a health systems management firm working in various Sub-Saharan African countries. The primary goal of IHA is to increase access to quality healthcare services and products and hence contribute to achieving universal health coverage. We deploy innovative interventions at the health system level that catalyse change and improve the efficiency and effectiveness of a health system in delivering care.