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World Vision   |   Uganda   |   Log in or register to see the closing date

Administration Assistant / Receptionist – Emergency Response

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Temporary

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Job Summary

To assist in the provision of effective and efficient front desk and administrative services to the West Nile Response office in Arua. This office will also provide administrative support to the Response Directors office.


Responsibilities

Reception Management

  1. Receiving and screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries, taking descending decisions on how information should be managed.
  2. Maintain the reception are neat and tidy so as to maintain the positive image of the organization.
  3. Managing a filing system for Administration and the Response Directors office.
  4. Receiving and attending to visitors whilst they await appointments.
Logistics and administration support
  1. Maintaining supplies inventory and preparing requisitions for office and logistics supplies.
  2. Coordinating receipt of all vendor invoices through the administration processes, records and hands them over to Procurement/logistics and Administration for payments processing.
Support to management meeting/forums and follow ups
  1. Assist in the Developing calendar/s of office key events and supporting its implementation in matters related to administration and following up with the responsible staff.
  2. Organizing and taking minutes of management meetings and follow up of implementation of key action points and decisions.
  3. Follow up on invitations through emails and phones as is appropriate.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Uganda
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Office administration, management; Email correspondence; Typing and note taking; Meeting preparation; Travel planning and reservations (leisure, business); Answering telephones and call management; Office reception
Required languages: English (Spoken: fluent | Written: fluent)