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Finance Trust Bank   |   Kampala, Uganda   |   Log in or register to see the closing date

Administration Manager

  • Bachelor's degree
  • Administrative, clerical
  • Manager (team leader)
  • Full Time
  • Permanent
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Job Summary

To plan and manage the administration and procurement policies for the organisation, manage the physical assets and provide cost effective procurement, logistical and service support in line with the operation Bank policies and procedures.



Suitably qualified candidates should address their application as well as photocopies of academic testimonials, and a CV to Head, Human Resource


Responsibilities

1. Develop, implement and monitor the annual procurement policies and procedures of the organisation.
2. Review occasionally the entire procurement process with a view to recommend improvements to the process.
3. Develop, maintain and implement administration policies and procedures.
4. Prepare the annual administration and procurement budget for all shared services and general usage items.
5. Plan and implement the security policy of the organisation in line with the security policy of the Bank.
6. Coordinate the security function, conduct security risk assessment and advise management on the effective security measures to be adopted Branch wide.
7. Implement proper key management policies and procedures.
8. Ensure procurement, proper use, maintenance and disposal of all assets of the organisation.
9. Coordinate the process of identifying premises for new branches, ensuring necessary repairs, maintaining rental contracts obligations and payment of utilities.
10. Coordinate the processes of supplier’s pre-qualification, review and evaluation of the services of contractors and service providers.
11. Design and monitor the system for utilizing company vehicles and motorcycles.
12. Ensure proper contracts management with all vendors/suppliers under contract by reviewing and ensuring compliance with the contracts terms with a view to manage vendor relations.
13. Manage the company’s external relationships to ensure maximum benefit of these relationships for parties involved in line with the administration and HR policies of the Bank.
14. Participate in the procurement committee of the bank

  • Prepare procurement submissions to the Procurement Committee as per requirements and represent the administration function in the absence of Head of Administration.
  • Ensure all purchases at HO and in the branches are done in line with the procurement and expenditure policy
  • Prepare working documents for the procurement Committee meetings, follow up of decisions on procurement of items, renewal of service contracts for all necessary equipment/machines and ensure proper contract management with ALL vendors/suppliers under contract to ensure compliance with the contracts terms.
15. Plan and co-ordinate provision of insurance covers for all assets of the organisation, ensure that all assets are insured, lodge claims as required and follow-up claims to ensure compensation in line with the Insurance and administration policy.
16. Implement the recovery strategy for the administration function of the Business continuity plan.
17. Manage performance of staff under your supervision and appraise their performance in line with the appraisal policy of the bank.



General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Kampala
Area of work: Administrative, clerical
Seniority: Manager (team leader)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required skills: Channel and vendor management; Office administration, management; Operative management; Risk analysis; Policy drafting and development; Procurement
Required languages: English (Spoken: fluent | Written: fluent)

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Finance Trust Bank

Banking, microfinance, insuranceCompany size: 500-1000 people

Finance Trust Bank(FTB), a Tier 1 Financial Institution was granted an operating license on 11th November 2013 taking over the business of Uganda Finance Trust Limted (MDI). Finance Trust Bank was first registered as an NGO in 1984 as “Uganda Womens Finance and Credit Trust Limited” which later changed its name to “Uganda Women’s Finance Trust Limited” in 1997. On 12th October 2005, Uganda Women’s Finance Trust Limited Limited was licensd as a Microfinance Deposit taking Institution. The Bank offers a broad range of financial solutions, including loans, deposit accounts, money transfer services, utility bills collection and insurance services to small and medium income people companies, SMEs, institutions and net worhty individuals. Finance Trust Bank is also active in trade and finance and treasury services. With its headquarters in Katwe, Finance Trust bank operates a network of 36 Branches, including one at Kalangala Islands. 70% of the bank’s branches are located in rural areas.