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Kenya Orient Insurance Ltd   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administration Manager

  • Bachelor's degree
  • General management, leadership
  • Manager (team leader)
  • Full Time
  • Permanent

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Job Summary

Reporting to the Head of Finance & Administration, the position is responsible for the planning,directing and coordinating supportive services of the organization including procurement, record keeping, mail management, asset disposal, office maintenance, supplies and other support services that guarantee uninterrupted running of our various offices.


  1. Maintain office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies;
  2. Coordination of the whole procurement and asset disposal process;
  3. Update the organization’s administration policies and procedures;
  4. Develop and maintain a risk register for the administration function;
  5. Coordinating Health, Safety and Environmental audits and compliance;
  6. Accurate and timely payments of all utility bills such as electricity, internet, water, phone, mobile phone, etc. in both the staff houses and office premises, and advising the finance department, in order to avoid any disconnection;
  7. Responsible for work allocation, leave scheduling, supervision, discipline management and performance management of all administration staff;
  8. Timely renewal of company statutory licenses and insurances. (NCC, NEMA, OSHS, workplace inspections, general insurances of all assets.)
  9. Recording office expenditure and managing office budget every month which helps in promoting accountability by staff;
  10. Liaise with service providers to ensure adequate provision of utilities (including telephones, water and electricity); and to ensure adequate servicing and maintenance of office equipment (including telephones, computers, photocopying machines, etc.)
  11. Implement and maintain a filing system for all administration documents according to procedures;
  12. Facilitate contract awards and renewals for outsourced service providers;
  13. Fleet management – motor vehicle maintenance, repair work, leasing contract management, insurance compliance;
  14. · Track and report key functional metrics to reduce expenses and improve effectiveness
  15. Ensuring the fire protection systems are in place; including but not limited to fire extinguishers, security alarms;
  16. Oversee effective office security, including liaison with Security Companies and ensuring adherence to office security and safety policies for all staff and
  17. Acting as the works officer, oversee all aspects of office maintenance/ renovations and cleanliness in line with set procedures;
  18. Responsible for organizing travel, accommodation, visas and work permits for expatriate staff and/or company visitors;
  19. Maintain in liaison with Finance an up to date asset register across the organization;

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: General management, leadership
Seniority: Manager (team leader)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 7 years
Required skills: Reporting; Office administration, management; Office supplies management; Leadership skills; Ability to coordinate; Purchasing; Conflict and crisis management; Team leadership; Data analysis
Required languages: Swahili (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),

Kenya Orient Insurance Ltd

Banking, microfinance, insuranceCompany size: 100-500 people

Our roots can be traced back over 32 years. The company having been incorporated in 1982 by the Al Fateem Group of Dubai and was later acquired by Kenyans in 1988. The current company was formed in 2004 after a transfer of ownership from the previous proprietors to its current owners. We have since enjoyed steady growth as a company and are fast becoming a force to reckon with in the industry. We truly believe in people and that insurance is one of the tools that people can use to secure their financial future.A company fueled by innovation; we have changed the face of the industry by providing unique, relevant, affordable and accessible products to our customers. We have been “dubbed” the home of many firsts having launched products such as; Safari Bima; a 24hr accident cover, Motor Pack; the first and only Excess-Free Motor Private insurance, Orient Mobile; the only standalone mobile insurance product in Kenya and Orient Home; The only home insurance with free rescue services in Kenya. These successes have solidified our position in the market propelling us forward as a Ksh 2 Billion company. We pride ourselves in serving top corporate, government organizations’, financial institutions, intermediaries and direct clients. We are therefore dedicated to giving excellent services to our customers. We have resolved to enhance our customer’s experience by fostering an open and close relationship with them and offering relevant services that enhance their quality of life. We create innovative products and services that provide real value to our customers and are committed to paying all payable claims/your claims on time. As Kenya Orient we promise to offer the best service, and in doing so we have put in place measures to ensure that the customer receives the finest. We have been rewarded in this regard in becoming the 3rd out of the 40+ Insurance companies in Kenya to receive ISO certification 9001:2008. We not only promise, we endeavor to do what we promise.

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