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Kenya Railways   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administration Manager

  • Post-graduate education
  • Administrative, clerical
  • Manager (team leader)
  • Full Time
  • Permanent

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Job Summary

Kenya Railways (KR) is a state corporation created under The Kenya Railway Act (Cap 397) of the Laws of Kenya with the core mandate of providing an efficient and effective railway transport.

  1. Master’s Degree in any of the following disciplines: - Public/Business Administration, Human Resource Management, Strategic Management, or any other relevant equivalent qualifications from a recognized Institution.
  2. Bachelor’s degree in any of the following disciplines: - Public/Business Administration, Transport and Logistics Management, Logistics & Supply Chain Management, Political Science, Sociology or any other relevant and equivalent qualifications from a recognized Institution.
  3. A minimum of ten (10) years relevant work experience and at least three (3) years in a position of Assistant Administration Manager or equivalent in the Public Service or in the recognized organization;
  4. Leadership course lasting not less than four (4) weeks from a recognized institution.
  5. Proficiency in computer applications.
  6. Fulfilled the requirements of Chapter Six of the Constitution; and
  7. Demonstrated merit and ability as reflected in work performance and results.

Terms of offer

An attractive remuneration package commensurate with qualifications and responsibilities of the position will be negotiated with the right candidate.
Interested and qualified candidates MUST complete the Kenya Railways application form http://krc.co.ke/wp-content/uploads/2016/02/KRCHR08-KRC-EMPLOYMENT-APPLICATION-FORM-REV-2014.pdf, attach their testimonials and certificates


Duties and Responsibilities

The Administration Manager will report to the General Manager Human Resources & Administration for provision of administrative support services to the Corporation to maximize on service delivery and support the efforts towards the achievement of corporate goals. The key roles will include and not limited to:
  1. Formulating and reviewing administrative policies
  2. Overseeing the management of service contracts and service level agreements for outsourced services;
  3. Ensuring provision transport services
  4. Ensuring records management is provided in compliance with the Legal provisions and Corporation quality standards
  5. Ensuring provision of all auxiliary and housekeeping services
  6. Overseeing the process of acquiring new service providers related to all outsourced services falling under administration section;
  7. Ensuring travel clearance, visas and other necessary travel documents for the Board of Directors and staff travelling out of the country on official duties are done promptly
  8. Developing departmental budgets
  9. Monitoring budget expenditure and provide guidance to Administration Section on financial discrepancies;
  10. Forecasting administrative staff needs for the Section;
  11. Formulating and implementing Records Management policies

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Manager (team leader)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 10 years
Required skills: Cost tracking, analysis; Document and archive management; Office administration, management; Policy drafting and development; Contractual negotiations; Travel planning and reservations (leisure, business); Forecasting
Required languages: English (Spoken: fluent | Written: fluent)

Kenya Railways

GovernmentalCompany size: 100-500 people

Kenya Railways was established by an Act of Parliament (Cap 397) of the Laws of Kenya, and commenced operations on January 20, 1978. The overall mandate of the Corporation then was to provide a coordinated and integrated system within Kenya of rail and inland waterways transport services and inland port facilities. The Act was amended through The Kenya Railways (Amendment) Act 2005 to make it possible for the Board of Directors to enter into concession agreements or other forms of management for the provision of rail transport services. Following this Amendment, KR conceded railway operations to Rift Valley Railways Ltd (K) from November 1, 2006 for 25 years for freight services and 1 year for passenger services.