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Aga Khan University   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administrative Assistant

  • Diploma, Associate's degree
  • Administrative, clerical
  • Expert (non-managerial)
  • Full Time
  • Temporary

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Job Summary

The Aga Khan University School of Nursing and Midwifery (SONAM) in Kenya and East Africa is a vibrant academic community dedicated to the provision of transformational learning, teaching and research that makes a leading contribution to improving the health and well-being of communities.


Responsibilities

  1. Effectively manage the work schedule/calendars, ensuring regular communication to all concerned for the Dean, EA and Academic Head, Kenya.
  2. Perform basic office administrative duties assigned including photocopying and meeting minute taking
  3. Manage phone calls and  correspondences (emails, letters, packages etc)
  4. Schedule venues for meetings and workshops. Prepare documents and materials for attendees
  5. Coordinate and arrange travel, accommodation and ground transportation for visitors, faculty and staff according to University policies
  6. Coordinate catering services as required
  7. Ensure timely reimbursements for travel related expenses
  8. Efficient and timely management of all physical and electronic files
  9. Other administrative duties as may be assigned


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Expert (non-managerial)

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 5 years
Required skills: General ledger; Answering telephones and call management; Calendar management; Office administration, management; Office supplies management; Travel planning and reservations (leisure, business)
Required languages: English (Spoken: fluent | Written: fluent)

Aga Khan University

Health care, medicalCompany size: 1000+ people

Aga Khan University's vision is to serve the developing world and Muslim societies in innovative and enduring ways. It is committed to the development of human capacities through the discovery and dissemination of knowledge, and application through service.​