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World Food Programme   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administrative Assistant - Asset Management

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Temporary
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Job Summary

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.


Responsibilities

  1. Maintain up-to-date Global Equipment Management System (GEMS) records of all assets/inventory items for the Country Office and Area Offices;
  2. Generate regular assets reports from Corporate Assets Management Database-(GEMS), review data integrity, analyse data to identify inconsistencies if any, and recommend corrective action;
  3. Perform Fixed Assets reconciliation on a monthly basis;
  4. Compile a list of old, obsolete/disposable assets/inventory items for the Country Office and present to the Local Property Survey Board(LPSB);
  5. Prepare and maintain records for new inventory items and match them against the Purchase Order, invoice and delivery;
  6. Promptly raise Good Receipt Notes (GRN) in WINGS II; attaching inventory labels to the procured assets and assignment to the responsible unit;
  7. Compile and prepare reports for informative decision making and to support the effective and timely management of WFP resources;
  8. Conduct Physical Count of Assets (PCA) as per corporate timelines, investigate and report discrepancies (loss, damages, unserviceable property) if any, and present to the LPSB with appropriate suggestions for structured deliberations and policy compliant recommendations;
  9. Monitor the implementation of LPSB recommendations to ensure that all recommendations are acted on;
  10. Ensure that any transfers of WFP property to government counterparts, cooperative partners, retailers are duly recorded in line with corporate procedures;
  11. Ensure payment for assets related supplies and/or services are processed promptly and expenditure recognized/accrued in WINGS as per IPSAS requirements;
  12. Respond promptly to a range of assets related queries;
  13. Provide training and guidance to Asset Management Focal Persons on processing of GEMS/WINGS transactions including on-the-job training;
  14. Conduct oversight of asset management activities in Area Offices across Somalia;
  15. Perform other related duties as required.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Reporting; Accounting; Office administration, management; Training program planning; Project implementation; Stock and inventory management
Required languages: English (Spoken: fluent | Written: fluent)

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