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Administrative Assistant

Kenya Deposit Insurance Corporation

Nairobi, Kenya

Salary range: Confidential | Contract type: Temporary

You have 12 days left to apply for this job.

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Job Summary

Academic qualifications

Bachelor’s Degree OR Higher Diploma in Secretarial studies, Business or related field from a recognized institution.
Certificate in computer applications from a recognized institution.
Work experience required.

Work experience

At least four (4) years relevant work experience in a similar role.

Responsibilities

Operational Responsibilities

Processing external, internal incoming and outgoing correspondences and other offices within the KDIC;
Maintaining divisional records by maintaining a filing system and dispatch of mail.
Drafting letters, memos for approval and signature;
Preparing responses to simple routine correspondences;
Purchasing, receiving and storing the office supplies ensuring that basic supplies are always available;
Maintaining office diary;
Taking oral dictation;
Handling telephone calls and appointments;
Coordinating the maintenance of office equipment;
Updating and ensuring the accuracy of the division/department's databases;
Back-up electronic division/department files using proper procedures;
Making travel, meeting and other arrangements for designate staff and requesting online air tickets;
Ensuring general office cleanliness;
Compiling and maintaining staff leave records and maintain attendance register for interns;
Supporting in Conference/Workshop Secretariat Team;
Maintaining proper record of correspondence and file movement; and
Ensure security of office records, documents and equipment.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)

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