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Administrative Assistant

Salary rangeConfidential | Contract type: Temporary

You have 12 days left to apply for this job.

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Job Summary

Academic qualifications
  • Bachelor’s Degree OR Higher Diploma in Secretarial studies, Business or related field from a recognized institution.
  • Certificate in computer applications from a recognized institution.
    Work experience required.
Work experience
At least four (4) years relevant work experience in a similar role.

Responsibilities

Operational Responsibilities
  • Processing external, internal incoming and outgoing correspondences and other offices within the KDIC;
  • Maintaining divisional records by maintaining a filing system and dispatch of mail.
  • Drafting letters, memos for approval and signature;
  • Preparing responses to simple routine correspondences;
  • Purchasing, receiving and storing the office supplies ensuring that basic supplies are always available;
  • Maintaining office diary;
  • Taking oral dictation;
  • Handling telephone calls and appointments;
  • Coordinating the maintenance of office equipment;
  • Updating and ensuring the accuracy of the division/department's databases;
  • Back-up electronic division/department files using proper procedures;
  • Making travel, meeting and other arrangements for designate staff and requesting online air tickets;
  • Ensuring general office cleanliness;
  • Compiling and maintaining staff leave records and maintain attendance register for interns;
  • Supporting in Conference/Workshop Secretariat Team;
  • Maintaining proper record of correspondence and file movement; and
  • Ensure security of office records, documents and equipment.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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