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Kyambogo University   |   Kampala, Uganda   |   Log in or register to see the closing date

Administrative Assistant

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Responsible to the Head of Department

Interested persons who meet the minimum requirements should submit their applications together with the following:

  1. A detailed and up-to-date Curriculum Vitae.
  2. Certified copies of academic transcripts, certificates, and professional qualifications, appointment letters, and in case of health workers; registration certificates and valid practicing license from relevant professional bodies.
  3. Names and addresses of three referees.
  4. Copies of the National Identity Card, birth certificate or copies of relevant pages of the passport and National ID indicating the applicant’s date of birth.


Responsibilities

  1. Supervise the support staff and ensure all records are properly kept.
  2. Supervise file movement system and provide appropriate guidance.
  3. Locate and attach appropriate files to correspondence to queries to be answered by various officers.
  4. Monitor an inventory of office equipment and furniture in the department.
  5. Follow up actions required at the Estates, Security and Medical sections.
  6. Assist in soliciting data information required from teaching and non-teaching departments
  7. Ensure cleanness of the offices.
  8. Ensure that the contracts are signed and adhered to.
  9. Provide technical (legal) support to various committees.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Kampala
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Office administration, management; Office supplies management; Operative planning; Stock and inventory management; Equipment and tool maintenance
Required languages: English (Spoken: fluent | Written: fluent)

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Kyambogo University

Education, academicCompany size: 1000+ people

Kyambogo University is a public university, established in 2003 following the merger of the former Institute of Teacher Education Kyambogo (ITEK), Uganda Polytechnic Kyambogo (UPK), and Uganda National Institute for Special Education (UNISE). The University Campus is located on Kyambogo Hill in the capital city, Kampala. Kyambogo University is the second largest university in Uganda with more than 20,000 students.


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