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Administrative Assistant

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Provide efficient program and administrative support to the SUN CSA Executive Committee and project coordinator in execution of the SUN Pooled Grant. This will include provision of appropriate grant management in the execution of all program activities.

Responsibilities

  • Monitor contract execution, program budget, projections, milestones, and reports and maintain thesame in the contracts database
  • Develop and maintain good program and administrative records management for website and other dissemination channels
  • Assist project team with the management and tracking of project budgets, milestones, reports so as to ensure that all obligations are met by the recipient and the net work
  • Take appropriate actions, in the absence of Project Coordinator, to follow up with projects issues, such as answering stakeholders’ questions, representing them at routine meetings, and debrief them upon their return
  • Assist with the organization and logistics for program meetings and workshops, nationally and
  • Internationally including travel arrangements for the project team and consultants, workshop participants, visitors, etc.
  • As and when required, place orders for goods and services and arrange payments
  • Complete expense claims reports for project managers and program officers
  • Review submitted financial reports from the project officers to ensure that they are in compliance with policy and procedure
  • Prepare payment documentation under programs to ensure the smooth and uninterrupted running of programs
  • Maintain bi-weekly progress and tracking sheet; share with supervisor and CD
  • Prepare project closure sheet (PCS) and summary report for all program interventions
  • Update and keep summary records/reports on each activity and update Project Coordinator on monthly basis
  • Constantly update program milestones in the CDB to avoid shunting
  • Coordinate and update the SUN CSA network social media platforms; website, twitter, Facebook and WhatsApp.
  • Perform any other relevant tasks as may be assigned by SUN CSA Executive Committee

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: Swahili (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),
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Monitoring, Evaluation and Learning Officer
Nutrition International / Nairobi
Project Coordinator
Nutrition International / Nairobi

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