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Recours Four Kenya Consultants Limited   |   Nairobi, Kenya   |   Log in or register to see the closing date

Administrative Assistant

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Provide administrative support in a manner that ensures efficient service delivery.


Responsibilities


  1. To organise events and meetings including booking venues, arranging for transport and accommodation, ensuring that documents are circulated on time etc. within the budget provided.
  2. Liaise with the insurance supplier on renewals of all insurances and ensure appropriate coverage in a timely manner.
  3. Manage petty cash provided for administrative functions as per the guidelines issued by Finance.
  4. In consultation with the HR and Administration Officer, provide administrative support in the recruitment and training of junior staff.
  5. Manage correspondence and maintain up to date records/ filing system to ensure tracking, follow up of information and facilities retrieval of documents.
  6. Maintain and update inventory of office furniture, fittings and equipment and motor vehicles.
  7. Regularly check the state of repair of the offices, furniture and fittings and take corrective action.
  8. Perform the secretarial and reception duties as required.
  9. Supervise office cleanliness, sanitary hygiene, health and safety.
  10. Supervise the support staff (Secretary, Driver and Office Assistant) to ensure effective delivery of services.
  11. Oversee provision of services to staff such as tea and water.
  12. And any other duties that may be required from time to time.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Budgeting, financial planning; Document and archive management; Office administration, management; Logistics planning and management; Meeting preparation; Documentation and record keeping; Travel planning and reservations (leisure, business)
Required languages: French (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),

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