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Administrative Assistant- Training

Salary rangeConfidential | Contract type: Fixed term

You have 6 days left to apply for this job.

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Job Summary

The position will be responsible supporting training and capacity building of all staff at the Unit, ensuring that proper records are maintained in the training office and participating in the monitoring and evaluation of capacity building activities at the Unit.

Responsibilities

• Support staff going for trainings and related activities in drafting budgets in accordance with the Unit’s guidelines and make timely cash advance requests to Accounts for approval and payment;
• Receive applications for trainings and timely compile lists of applicants, both successful and unsuccessful ones;
• Receive training requests including those of short courses, long courses, workshops, seminars and conferences;
• Ensure appropriate logistics (venue, photography, attendance lists, stationery, projector, issuing and collection of feedback forms, training certificates, etc) are in place for trainings, hot topic seminars and UVRI joint scientific seminar series;
• Follow up staff who attend workshops, conferences and trainings both local and international, and ensure submission of reports upon return;
• Make timely MSD requests for supplies and services for the department and follow up with stores and procurement for updates;
• Maintain proper records of all training activities in the Unit; and,
• Organise meetings of the training committee and act as its secretary.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: Luganda (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),
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