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Administrative Officer-01 Vacancy Based in Kaabong

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
Click to apply

Job Summary

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within, now, and for the future. In Uganda, Mercy Corps has worked since 2006 by focusing its programming on adolescent girls’ empowerment, economic development, conflict mitigation, and humanitarian response.
General Position Summary
Mercy Corps is looking for an Administration Officer to support all office administration in Kaabong Office. The Administration Officer will be responsible for the smooth running of all administration functions in support of the Mercy Corps office.


Responsibilities

Facilitate the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations;Enforce adherence to Mercy Corps administrative, HR and logistics procedures and staff policies by support staff;Handling and supporting with all field recruitment hire in Kaabong.Managing the filing process of all HR information.
Personnel Records Keeping.Handling Staff orientation at the field and ensuring all new hires have the necessary workspace.Responsible for the smooth running of the following office functions: receiving visitors and ensuring they are going to the right officesResponsible for all travel and accommodation arrangements for Mercy Corps guests and staff in Kaabong.Ensuring all photocopiers, printers, scanners, mail services, telephones etc are running within the office and any calls for repairs or maintences needed are properly reported to the right department focal persons.Oversees cleaners, gardeners that will maintain office premises are cleaned and general cleanliness is maintained.Oversee the smooth flow of routine, administrative work in Kaabong office is in compliance with mercy corps field administration manual and national staff policy handbook.Responsible for maintaining an accurate inventory of office supplies to include stationery, consumables and cartridges/tonner.Conduct him/herself both professionally and personally in such a manner as to bring credit to mercy corps and not to jeopardize its humanitarian missionEnsure compliance with security procedures and policies as determined by Mercy Corps Country Program.Proactively ensure that team members operate in a secure environment and are aware of policies.Organizational Learning
· As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. Accountability to Beneficiaries
· Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.Knowledge and Experience
• Minimum 3 years’ experience with office administration;computer skills are required, must be an independent thinker and have strong organizational skills; • Must possess a minimum of a degree in preferably Business Administration/ Public, Social Work, Education, or other related field.• Demonstrated excellence in administration , particularly in a multi-cultural environment, including staff training, motivation, and discipline• Good writing and communications skills.• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members. • Good negotiation, representation skills and the ability to work comfortably with an ethnically diverse staff. • Strong ability to innovatively solve problems.• Ability to communicate in EnglishSuccess Factors
The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional
intelligence, constructive mentoring skills and proven experience with capacity
building. S/he will be committed to long-term program sustainability and the
delivery of high-impact activities at the community level. Successful Mercy
Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.
Ethics and Integrity
All Mercy Corps staff are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Uganda
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Human resource and personnel development; Reporting; Compliance; Office administration, management; Supervision; Negotiation; Stock and inventory management; Problem solving
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

MercyCorps

Non-profit, social work

The world is more fragile than ever. Food shortages have left millions of people hungry, while violent conflict has sent millions on the run. From poverty and malnutrition to natural disasters and climate change, it’s easy to see a world of insurmountable challenges. Instead, we see an opportunity to create transformative change. And with your help, we can make that change a reality. In crisis, we believe in the power of human potential. In struggle, we believe in the ability of communities to grow stronger. We understand that communities are the best agents of their own change and local markets are the best engines of long-term recovery. In more than 40 countries, we partner to put bold solutions into action, helping people triumph over adversity and grow stronger from within. For the refugee who dreams of rebuilding her country, for the mother who wants a healthy future for her children — for millions of people filled with the power of possibility — Mercy Corps connects people to the resources they need to build better, stronger lives. We know that when we work together, we can accomplish so much.


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