Administrative Officer

Minimum Requirements

• Seven years of experience in financial management, general administration and planning;

• Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Key Functions

• Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the headquarters technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;

• Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;

• Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;

• Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness;

• Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;

• Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization's regulations policies and procedures;

• Establishes effective working relationships with Government counterparts at appropriate level for Government contributions to the work programme;

• Oversees operational and staffing requirements of the Office and its projects, and ensures optimal staffing of the office and projects;

• Participates in review meetings to assess managerial and operational capacities, scrutinizes reliability and solvency of selected implementing partners;

• Assesses training needs and encourages training events as well as other human resources-related activities;

• Optimises the management of Office's premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for Minimum Operating Security Standard (MOSS) compliance;

• Establishes and maintains partnership with units at headquarters, interacts with Internal and External Auditors and prepares replies to audit observations and queries;

• Organizes and participates in meetings, workshops, celebrations and other events;

• Performs other related duties as required.

Specific Functions

• Develops, maintains and manages all activities related to Cash Transfer Operations in the field; with particular care to Mobile Money Operations;

• Oversees the Money Transfer Sector in Somalia, including Money Vendors, Banks Public Sector and Mobile Operations;

• Monitors and streamlines procedures related to MTOs (Money Transfer Operators) in the field to ensure transparency and accountability in accordance to Compliance requirements;

• Monitors expenditure against assigned project budgets by the Operations Unit for small time payments and general operating expense related payments;

• Provides oversight in all actions required for closing projects as requested by different sectors.