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Administrative Officer P4

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 11 days left to apply for this job.

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Job Summary

The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in the Programme Delivery & Management Unit of the Law Division (PDMU) in Nairobi, Kenya. Under the supervision of the Head, PDMU, the incumbent will be responsible for the following duties:

Responsibilities

GENERAL ADMINISTRATION
• Monitoring and oversight of Division’s projects and liaising with the relevant project managers. • Supervising a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues. • Producing major/complex reports for management. • Providing expert guidance and leadership to more junior staff. . • Monitoring and taking initiative to identify and improve the information systems and knowledge management in coordination with the relevant UNEP and UNON offices. • Performing other related duties as required, e.g., reviewing of Division's operational travel programme, adequacy of departmental space requirements and technology requirements
HUMAN RESOURCES MANAGEMENT
• Initiating and coordinating actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. • Reviewing post incumbency reports for purposes of vacancy management and staffing table control. • Leading, overseeing and coordinating the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
BUDGET AND FINANCE
• Initiating and conducting studies to improve budget reporting systems and cost-effective utilization of program resources. • Monitoring and controlling budgetary allocations through regular reviews; drafting routine and ad hoc outputs; and providing effective monitoring reports and data. Identifying deviations from plans and proposing corrective measures. • Establishing and maintaining a set of policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
Performing any other relevant duties.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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