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Administrative Secretary

Salary rangeConfidential | Contract type: Temporary

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Job Summary

The Islamic University in Uganda invites suitably qualified candidates to fill the following vacant positions for the 2018/2019 Academic year.



Note
Other benefits for the posts include housing allowance of 20% of basic salary and free medical treatment for self, spouse (s) and four biological children below 18 years of age at the University Health Center.

How to apply
Applicants should send 5 sets of a handwritten application letter, including copies of an up to date curriculum vitae (with all supporting documents attached on each application letter), and two (2) separate letters from referees.

Responsibilities

  1. Answer phone calls and redirect them when necessary
  2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  3. Prepare and disseminate correspondence, memos and forms
  4. File and update contact information of employees, customers, suppliers and external partners
  5. Support and facilitate the completion of regular reports
  6. Develop and maintain a filing system
  7. Check frequently the levels of office supplies and place appropriate orders
  8. Make travel arrangements
  9. Document expenses and hand in reports
  10. Undertake occasional receptionist duties


Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Reporting; Answering telephones and call management; Office supplies management; File management and data back-up; Secretarial work; Office reception; Documentation and record keeping
Required languages: English (Spoken: fluent | Written: fluent)
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Lecturers - Faculty of Law
Islamic University in Uganda / Mbale
Associate Professor - Department of Arabic Language
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Nursing Tutor
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Assoc Professor- Department of Education Foundation
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