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Kyambogo University   |   Kampala, Uganda   |   Log in or register to see the closing date

Administrative Secretary

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Responsible for general office administration and management of meetings.

Interested persons who meet the minimum requirements should submit their applications together with the following:

  1. A detailed and up-to-date Curriculum Vitae.
  2. Certified copies of academic transcripts, certificates, and professional qualifications, appointment letters, and in case of health workers; registration certificates and valid practicing license from relevant professional bodies.
  3. Names and addresses of three referees.
  4. Copies of the National Identity Card, birth certificate or copies of relevant pages of the passport and National ID indicating the applicant’s date of birth.


Responsibilities

  1. Maintain and organize the office in an orderly manner.
  2. Typeset, receive, sort, distributing in-coming mails and general correspondence to appropriate officials.
  3. Dispatch, retrieve and supervise outgoing mails both internal and external.
  4. Organize meetings and conferences and compile and submit reports accordingly.
  5. Draft letters and respond to correspondences as instructed.
  6. Ensure that relevant documents for meetings and speeches are organized and produced on time and ensuring timely work and information flow to and from the office.
  7. Arrange the Head of Departments appointments for meetings within and outside the University.
  8. Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
  9. Oversee the maintenance, storage, security and retrieval of files and documents to ensure that they are properly filed and readily available for use when needed by the relevant officers.
  10. Schedule appointments and screening requests for meetings, synchronizing and updating the University Secretary on the diary and schedules.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Kampala
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Office administration, management; Office catering; Secretarial work; Email correspondence; Meeting preparation; Documentation and record keeping; Travel planning and reservations (leisure, business)
Required languages: English (Spoken: fluent | Written: fluent)

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Kyambogo University

Education, academicCompany size: 1000+ people

Kyambogo University is a public university, established in 2003 following the merger of the former Institute of Teacher Education Kyambogo (ITEK), Uganda Polytechnic Kyambogo (UPK), and Uganda National Institute for Special Education (UNISE). The University Campus is located on Kyambogo Hill in the capital city, Kampala. Kyambogo University is the second largest university in Uganda with more than 20,000 students.


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