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Assistant FAO Representative (Administration)

Salary rangeConfidential | Contract type: Fixed term

You have 4 days left to apply for this job.

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Job Summary

Minimum Requirements
• National of the country of assignment
• Advanced university degree in a field related to business or public administration
• Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
Working Knowledge (Level C) of the official communication language used for FAO communication with the country (English, French, Spanish, Arabic, Chinese or Russian)
• Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
• Limited knowledge ( Level B) of English (if the main communication language is French, Spanish, Arabic, Russian or Chinese)

Responsibilities

•         Plans, organizes, and coordinates  the office's administrative services;
•         Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
•         Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel;
•         Manages and supervises the administrative team;
•         Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database
•         Prepares reports, financial and budgetary estimates for projects;  plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
•         Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions
•         Oversees the financial and administrative correspondence and filing system of the office;
•         Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained
•         Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards ' MOSS)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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