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Assistant Manager, Human Resource and Administration

Salary rangeConfidential | Contract type: Temporary

You have 10 days left to apply for this job.

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Job Summary

Academic qualifications
  • Bachelor’s degree in Human Resource Management or related field.
  • Master’s degree in Human Resource Management or equivalent from a recognized institution would be an added advantage.
Professional Qualifications and Membership
  • Post Graduate Diploma in Human Resource Management
  • IHRM membership.
Work experience
At least six (6) years’ experience in Human Resource Management or administration function in a reputable organization.

Responsibilities

Managerial and Supervisory Responsibilities
  • Coordinate the implementation of approved individual and group staff training, workshops and activities as per the training plans;
  • Supervise the general office administration including allocation and maintenance of office space, assets, office equipment and maintaining service contracts;
  • Supervise the evaluation and effectiveness of training and other staff development programs through the collating and development of training reports and data;
  • Facilitate recruitment process by supervising the longlisting, shortlisting, reference checking of candidates and drafting of offer letters;
  • Supervise the effective and efficient provision of outsourced services such as Catering and Cleaning services;
  • Oversee the timely processing of the Payroll including preparation and maintenance of the payroll data and preparation of monthly contribution schedules for timely remittance of statutory and other third-party deductions;
  • Supervise the update and safe custody of employment contracts, personnel files and other employee records, information and the timely and accurate maintenance and updating of Staff Establishment Database;
  • Ensure effective and efficient records and mail services at the Go Down, Central registry including the receipt, distribution, dispatch of mails and files;
  • Supervise the administration of staff leave and ensure timely processing of leave applications and up to date leave records;
  • Oversee compliance with statutory obligations in the work environment and supervise the provision of staff welfare activities in the Corporation;
  • Ensure timely resolution of employee grievances and complaints as per the Human Resource policies and procedures and other relevant guidelines;
  • Supervise the update and implementation of the Human resources, management Information systems; and
  • Preparing and updating of inventory register of office equipment, facilities and assets.
Operational Responsibilities
  • Collecting, consolidating and updating of payroll data and processing payroll;
  • Collecting and consolidating staff training needs and training requests;
  • Implementing training programmes aimed at equipping staff with appropriate job Competencies in order to improve the design and delivery of high-quality services;
  • Providing input in the development and interpretation of HR strategies, policies and procedures;
  • Preparation of monthly, quarterly, semi-annual and annual human resource reports;
  • Providing administrative support to the recruitment process by participating in developing draft job descriptions and person specifications, checking applications forms and short-listing for jobs;
  • Processing staff welfare and benefits requirements including medical cover, group life /accident cover, pension scheme and Staff Association Welfare;
  • Updating and safe custody of employment contracts, personnel files and other employee records and information. Opening, Closing and Archiving HR personal files;
  • Implementing appropriate action against incidents of violations occurring against organizational policy and regulations;
  • Procuring and renewing insurance policies for the Corporation’s assets - Motor vehicles, office equipment, Furniture & Fittings, Computers, and other assets;
  • Maintaining accurate and up to date records on outsourced services, fleet management and asset maintenance;
  • Implementing decisions on maintenance and allocation of office space, equipment and furniture and ensuring timely maintenance of Corporation’s assets and vehicles;
  • Handling of employee disputes and taking appropriate action in line with approved policies, procedures and regulations;
  • Implementing the operating policies and procedures for Asset, fleet management, Security and General administration;
  • Supervising staff in the human resource and administration function including performance management and skills development; and
  • Facilitating the provision of efficient and effective transport services through timely approval of processed transport requests.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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