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Senior Administration Officer - Grade ACA 5

Anti-Counterfeit Agency (ACA)

Nairobi,Kenya

Closing: May 15, 2024

21 days remaining

Published: Apr 23, 2024 (2 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Person Specifications

For appointment to this position, the person must have: -

Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
A minimum period of four (4) years relevant cumulative work experience;
Proficiency in computer applications; and
Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities

Person Specifications

For appointment to this position, the person must have: -

Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
A minimum period of four (4) years relevant cumulative work experience;
Proficiency in computer applications; and
Fulfil the requirements of Chapter Six (6) of the Constitution.

The Senior Administration Officer is responsible to the Principal Human Resource Management and Administration Officer for: -

Facilitating the development and maintenance of proper information retrieval systems including filing departmental documents, correspondence and other materials in the appropriate location.
Facilitating the receipt and routing of all incoming and outgoing mail and ensures prompt posting / delivery as appropriate.
Facilitating the travel logistics including processing of travel documents in liaison with the Procurement Officer
Facilitating the provision of mailing and messengerial services.
Facilitating the coordination / organization of staff meetings, including venue bookings, travels arrangements, and/or accommodation.
Coordinating with Finance Division in the maintenance /update of inventories, equipment, and assets of the organization; ensures the same are insured
Facilitating the maintenance and cleaning of the offices, and ensures adequacy of office supplies & refreshments
Ensuring the integrity of the use of office equipment such as telephone
Ensuring that the organization’s office equipment, communication systems and the general state of the offices are in good condition
Ensuring prompt payment of utility bills
Perform any other duties as may be assigned.

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