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Associate Finance and Budget Officer

  • Bachelor's degree
  • Accounting, finance, banking, insurance
  • Basic level (worker)
  • Full Time
  • Temporary
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Job Summary

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) is an international agreement between States. Its aim is to ensure that international trade in specimens of wild animals and plants does not threaten their survival (www.cites.org). The Monitoring the Illegal Killing of Elephants (MIKE) programme incorporates the system established by CITES Conference of the Parties to monitor levels of illegal killing of elephants at more than 80 conservation areas spread across 47 elephant range States in Africa and Asia, with the goal of providing reliable information and building capacity for the management of elephant populations. This position is in the CITES Secretariat, administered by UN Environment and is located at the Nairobi duty station. Under the direct supervision of the MIKE Coordinator of the CITES Secretaria


Responsibilities

1. Support the administration of the unit's human resource activities: recruitment (including consultants), performance appraisal, job classification reviews, separation of staff members, training, staffing table etc., ensuring consistency in the application of UN rules and procedures.

2. Assist in developing the unit's work program and budget; analyse inputs and formulate resource allocations by work program, or business processes.
3. Coordinate activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.).
4. Monitor budget/work program with respect to Headquarters' budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
5. Support the implementation of procedures and systems for implementing the appropriate financial database.
6. Contribute to the development of budgetary guidelines for own unit.
7. Assist in the drafting, negotiation and oversight of legal instruments, such as memoranda of understanding, project cooperation agreements, small-scale funding agreements, UN
interagency agreements and individual contactor agreements.
8. Work with key clients to facilitate the development, implementation and evaluation of assigned programmes/projects; monitor and analyze specific aspects of programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions.
9. Maintain office records, including inventory, correspondence and technical and administrative documentation.
10. Undertake actions related to procurement and logistics, organization and coordination of meetings and conferences, including the compilation, verification and distribution of
documents and other materials.
11. Perform other related administrative duties, as required (operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical
space planning and the identification of office technology needs and maintenance of equipment, software and systems).
12. Supervise support staff as required.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Accounting, finance, banking, insurance
Seniority: Basic level (worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: none
Required skills: Budgeting, financial planning; Accounting; Bookkeeping; Financial analysis; Cash management; Financial reporting; Financial controlling; Accounting IT-systems (use of)
Required languages: English (Spoken: fluent | Written: fluent)

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United Nations

Non-profit, social workCompany size: 1000+ people

The United Nations Office at Nairobi, the UN headquarters in Africa, was established by the General Assembly in 1996. The office is headed by a Director-General, at the Under-Secretary-General level, serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya; facilitates cooperation between the United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.


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