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Associate Finance and Budget Officer

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Eligibility criteriaMinimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Qualifications/Requirements

Required degree level: Master degree or equivalent

Education - Additional Comments:Master’s degree (or equivalent) in Finance/Accounting, Economics, Public administration. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Required experience: 24 Months
Experience remark:
  • At least 2 years of professional work experience in a Finance/Accounting role in a large organization preferably in an NGO;
  • Demonstrated experience using an ERP financial system
  • Experience in providing financial and budget support to programme/projects;
  • Demonstrated experience at developing financial reports for senior management
  • Demonstrated knowledge of IPSAS/IFRS
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Experience in the usage of computers and office software packages (MS Word, Excel, Power Point etc.) and knowledge of spreadsheet and database packages, experience in handling web-based management systems.
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

Responsibilities

Description of taskWithin the delegated authority and under the supervision of the Budget Officer/Fund Management Officer, the UN Volunteer Project Management Assistant will:
BUDGET MANAGEMENT:
  • Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of the budget proposals.
  • Provide support to programme officers with respect to the elaboration of resource requirements for budget submissions.
  • Administer the allotments in accordance with the established procedures including redeployment/reallocation of funds.
  • Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
  • Monitor budget implementation and determine/recommend reallocation of funds when necessary.
  • Monitor expenditures to ensure that they remain within authorized/approved levels.
  • Review all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged and confirm availability of funds.
  • Prepare relevant documentation with respect to budget performance submissions.
  • Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
  • Provide substantive support to intergovernmental and legislative bodies.
  • Act as certifying officer, certifying the availability of adequate funds, under Financial Rule 105.5 in adherence with the UN Regulations and Rules
FINANCIAL MANAGEMENT:
  • Assist in the preparation of the Science Division project budgets and reports:
  • Assist in the coordination of project implementation of the Science Division Programme
  • Monitor expenditures on a timely basis, ensuring that they are within the approved budget
  • Assist in the preparation of financial reports to be submitted to donors.
  • Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
GENERAL:
  • Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
  • Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
  • Participate in meetings, assisting in the presentation of financial reports and progress reports to project teams and donors.
  • Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
  • Perform other related duties, as assigned.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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