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Associate Human Resources Officer, P2

United Nations
Entebbe, Uganda

Salary rangeConfidential | Contract type: Fixed term

You have 23 days left to apply for this job.

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Job Summary

Education
A first-level university degree in human resources management, business or public administration, social sciences, education or related field is required.
Work Experience
A minimum of two years of progressively responsible experience in human resources management, administration or related area is required.
Experience in processing UN staff entitlements and benefits is required.
Extensive working experience in Enterprise Resources Planning (ERP) system like Umoja is required.
Experience with data migration between two ERP systems is desirable.

Responsibilities

•Manages the determination and implementation of benefits and entitlements of RSCE Clients mission staff covering life and career events from pre-appointment to beyond separation.
•Accountable for ensuring transparency, accuracy and assuring full compliance with Staff rules and regulations.
•Accountable for the integrity, transparency and equity of the management of RSCE resources, particularly the contracts, benefits, and entitlements management.
•Advises clients’ mission on Benefits and entitlements, staff rules and regulations, HR guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice.
•Advise clients mission on matters related to benefits and entitlements, fostering partnerships with them.
Recruitment and Staff Selection
• Provides support in the management of recruitment process including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.
• Support the review of job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities.
• Assists in the preliminary review, prepares and submits recruitment cases to (Field) Central Review Bodies.
• Arranges and conducts interviews for the assessment of candidates.
• Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection.
• Plans, organizes, and administers the Young Professionals Program Examination, Global General Service Test, Language professional examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.
Administration of entitlements
•Processes all education grant requests, i.e. advances and claims.
•Provides services in education grant advances and education grant payments for client mission international staff.
•Administer, certify and approve the processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and has approval authority for non-discretionary decisions under the applicable rules.
•Determine, verify and approve financial entitlements related to contracts such as appointment, reassignments, and ongoing entitlements.
•Administers and provides advice on salary and related benefits, travel, and social security entitlements.
•Streamline payment and entitlement procedures to deliver optimal client service.
•Make accurate determination of entitlements of personnel transactions.
•Ensure timely processing and approving payments.
•Ensure accurate processing of financial entitlements to reduce recoveries, advances and other exceptional payments.
•Ensure full transparency of the administration of Benefits and entitlements.
Human Resources
•Identifies areas for improving processes and HR policies and developing the RSCE business requirements to maximize efficiency and simplify procedures.
•Monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
•Make recommendations to improve HR policies and guidelines as related to the Service Lines.
•Enhance work efficiency through constant evaluation and analysis of HR processes.
•Recommends, creates and maintains knowledge management for benefits and entitlements.
•Ensure that Umoja contains accurate and comprehensive and comprehensive coverage of benefits and entitlements.
•Continuous learning and development for HR staff by keeping abreast with HR best practices.
•Conduct training courses on Benefits and Entitlements.
•Supervises the maintenance of the human resources filing system.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
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