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Save the Children (Kenya)   |   Nairobi, Kenya   |   Log in or register to see the closing date

Awards And Strategic Portfolio Coordinator

  • Bachelor's degree
  • Business, strategic management
  • Expert (non-managerial)
  • Full Time
  • Temporary
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Job Summary

This role will support the Awards unit in the planning, securing and managing of both development and humanitarian awards. This role will work collaboratively with Save the Children members and all departments of the Country Office program and support to ensure smooth management of development and humanitarian program awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff, award information management and shares, and coordinates information across departments


Responsibilities

Strategic Portfolio Management

  1. Contribute to the analysis of donor priorities and up-to-date donor summaries and account/donor intelligence processes.
  2. Assist in seeking and tracking donor intelligence on prospective new opportunities or partnerships; particularly for long-term funding opportunities.  Identify, research, and disseminate information on new funding opportunities from bilateral, multi-lateral, and other institutional donors.
  3. Coordinate closely with PDQ technical focal points to cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities.
  4. In close consultation with PDQ team members and other key staff (CD, Finance Director, DCD Operations, Awards Manager, Area Programme Managers), lead the development of a long-term member and donor engagement strategy to support fundraising efforts to assist in maintaining/growing the Kenya portfolio over the next 3-5 years.
  5. Identify actions and systems to ensure that the CO is continuously exploring and testing potential private sector partnerships and keeping abreast of local funding environment and pro-actively seeking donor intelligence on prospective new opportunities or partnerships.
  6. Track up-coming funding opportunities, donor engagement and proposal development process and maintaining the CO funding tracker and ensure it is reconciled to the Awards Management System.
  7. On a regular basis prepare funding and portfolio analysis for updating the senior management team on the status of the funding portfolio and key trends to monitor.
  8. Ensure key contacts, required formats and donor strategies are kept up-to-date at the country office level.

Coordinate proposal development
  1. Support the PDQ Director and the Awards Manager in coordinating in country and with the relevant members to convene Go/No-go decisions
  2. Notify CO and RO/Centre reviewers and final approvers of upcoming proposal, timelines, as well as deadlines for approvals and submissions.  (Internally within the CO and to RO/Centre where relevant, in line with SCI Scheme of Delegation).
  3. Support the PDQ director by collating proposal inputs from relevant departments and co-ordinate preparation of the draft proposal package to be submitted to the relevant member for review. Support in reviewing to ensure all the proposal pieces speak to each other and are coherent.
  4. Ensure that Programme Quality Framework is addressed in all new proposals and that key elements of programme quality are included (e.g. child participation, child safeguarding, lessons learned from past proposals, accountability, risk assessments, effective partnership strategy, etc.).
  5. Receive donor compliance resources from member and circulate to all relevant staff, including any necessary proposal guidance or templates.
  6. Ensure that the risk assessment is done at the CO and partner level. Continuously monitor and review the  award risk assessment over the life of the award   taking note of   any changes that might have occurred during program design and ensuring that mitigating factors have been included in the proposal design appropriately (the award risk assessment was originally done at the opportunity identification stage)
  7. Check that all concept notes and proposals follow internal procedures and are compliant with internal and donor standards. Liaise with the Awards Manager to process all documents through the Save the Children award management system and ensure approvals are in place prior to submission.
Awards Management
  1. Ensure the monthly Awards progress review meeting take place in all the field offices on a monthly basis.
  2. Provide detailed analysis of the Award progress review reports received from the field offices and provide feedback to the field teams.
  3. Follow through on the award progress review meeting action points, working closely with budget holders to develop and implement remedial plans based on agreed action points and closely review achievements in the following month.
  4. Working closely with the Awards Officers to ensure award information during kick-off meetings including donor compliance requirements, budget management is disseminated so that all relevant staff have a clear understanding of the donor and Save the Children processes throughout the lifecycle of an award (opportunity to close-out).
  5. Support the Awards Manager to respond to budget amendments and no cost extensions requests and ensuring they are flagged promptly to donors via the relevant Save the Children Member.
  6. Support Budget holders in preparing the budget revision documents and ensuring that sufficient justifications are provided.
  7. Support the Awards Manager to provide management information to SMT and Area Program Managers on award status/ progress and risks identified through the awards progress reviews. Prepare a portfolio analysis report on a monthly basis showing information on pipeline, active, awards under amendment, high-risk awards and closed awards.
  8. Participate in award close-out meetings, supporting budget holders to ensure all tasks are completed as per the close out checklist. On a monthly basis provide a status report of closed awards.
  9. Ensure the latest donor reporting templates are used and shared during the kick-off meet
  10. Ensure narrative and financial donor reports are aligned before submission to member/donor.
  11. Support field offices through regular field visits to identify any challenges faced and come up with remedial actions/support.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: Business, strategic management
Seniority: Expert (non-managerial)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required skills: Market research, intelligence; Budgeting, financial planning; Grant and fund management; Compliance; Supervision; Quality management; Risk analysis; Business intelligence
Required languages: English (Spoken: fluent | Written: fluent)

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Save the Children (Kenya)

Non-profit, social work

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.


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