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Chief Office Administrator

Uasin Gishu County
Uasin Gishu, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 1 days left to apply for this job.

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Job Summary

UGC/CPSB/CAD/01
Requirements

  1. For appointment to this grade, an officer must have:-
  2. Bachelor’s Degree in Secretarial Studies or a Bachelor of Business Management/Administration or an equivalent from a recognized institution with 5 years’ experience in a busy office
    OR
  3. Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution and have
    served in the grade of Senior Personal Secretary/Senior Office Administrator or any other
    relevant and comparable position in the Public Service or equivalent for a minimum
    period of three (3) years
  4. Proficiency in Computer Applications
  5. Good communication and interpersonal skills
  6. Ability to work with minimum supervision

Responsibilities

  1. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  2. Open, sort, and distribute incoming correspondence, including email and prepare responses to correspondence containing routine inquiries.
  3. Receive visitors and determine whether they should be given access to specific individuals.
  4. Perform general office duties such as ordering supplies, maintaining records and performing basic bookkeeping
  5. Prepare agendas and make arrangements for meetings, manage executives' schedules and
  6. make logistical travel arrangements.
  7. Compile data, and prepare papers for consideration and presentation by executives, committees and board of directors.
  8. Attend meetings in order to record minutes and compile, transcribe, and distribute
  9. minutes of meetings.
  10. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping.
  11. Supervise and train clerical staff.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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