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Contracts & Compliance Manager

Salary rangeConfidential | Contract type: Permanent

You have 4 days left to apply for this job.

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Job Summary

Academic Qualifications
Advanced degree in relevant discipline; international development; Health; Grants Management, Procurement or Law is preferred
Technical Skills
  • 5 year’s experience in contracts & compliance management, preferably with FCDO
  • Excellent financial management skills and experience of budget and forecast management
  • Excellent negotiation skills
  • Good organisational skills and able to work accurately within timescales
  • Ability to develop excellent relationships with multiple stakeholders including governments, donors, private sector and civil society
  • Ability to communicate effectively with colleagues and clients, in writing, face to face or on the telephone
  • Ability to define and communicate (written / verbal) Contracts management processes tailored to specific requirements
  • Experience of legal compliance - ideally for a compliance, Contracts Law and Procurement in the public sector would be preferred but not essential

Responsibilities

Responsibilities:
The main responsibilities of the Contract and Compliance Manager role will include:
Contracting Ministries of Health
  • Support to the Country Leads & Ministries of Health (MoH) in budget development
  • Drafting Letters of Agreement for MoH and liaising with Country Leads on payment terms, activities and deliverables schedules.
  • Supporting the MoH in the understanding of the terms and conditions included in the Letters of Agreement
  • Issue Letters of Agreement to MoH
 Implementing Partner (IP) procurement and Contracting 
  • Coordination of the RFP evaluation process and provide compliance oversight during RFP evaluation process
  • Undertaking the Financial Evaluation of submitted bids and providing robust feedback, ensuring that the estimated costs relate directly to the project and demonstrate value for money 
  • Ensure ASCEND IPs undergo Crown Agents Ethical Due diligence process and other ASCEND due diligence processes
  • Lead on negotiations with IPs and clarify any budget anomalies and payment terms
  • Clarify issues raised by the due diligence process on the IPs
  • Issue subcontracts
 Contracts management 
  • Manage the contracts following award, ensuring that the funded projects continue to comply with the terms and conditions set in the agreement
  • Organise Kick off Meetings for all new contracts and share relevant documentation with implementers
  • Review and process spend forms; liaising with Finance to verify IP Bank details
  • Review IP financial expenditure, budgets and variance analysis to ensure cost eligibility, accuracy, realism, value for money and compliance with ASCEND and FCDO reporting guidelines
  • Ensure an up to date asset register for IPs is in place and any asset losses are recorded in the incident log and that FCDO is notified
  • Work with Country Leads, Regional Managers & Technical advisors to review, approve and prepare contract amendments.
  • Keep Fund Management Lead & Senior Contracts & Compliance Manager updated on any issues / concerns related to particular projects.
  • Work with Country Leads to ensure that all targets and deadlines are achieved according to budgeted work plans. Monitor deliverable dates and advise Country Leads where deliverables are overdue
  • Updating and maintaining the Contract Matrix Tracker and Contract folders on SharePoint
  • Carry out financial spot checks to review expenses, financial management and identify areas for improvement.
  • Responsible for working closely with the IPs to ensure appropriate close-out of the contracts.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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Senior Contracts & Compliance Manager
Crown Agents Limited / Nairobi

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