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International Rescue Committee   |   Nairobi, Kenya   |   Log in or register to see the closing date

Deputy Director, iHUB

  • Post-graduate education
  • General management, leadership
  • Executive (director)
  • Full Time
  • Temporary
Click to apply

Job Summary

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and in 22 US cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Reporting to the Global Director Real Estate and facilities the Deputy Director of IRC’s International HUB (IHUB) in Nairobi, Kenya, provides overall oversight and leadership support for all the day to day IHUB operations, this covers Finance, supply chain, Human resources, facility and administration services. The IHUB is one of the seven IRC international offices across the globe and this role supports staff from cross-cultural background.


Facility and office management

  1. Provide overall management of the office space by ensuring allocation of space, Occupational safety and health of all staff and proper coordination of the IHUB Facility.
  2. Lead the process of staff residential property lease management. This includes negotiation of all lease terms and conditions plus managing the terminations.
  3. Coordinate and Establish good working relationship with the property landlord to ensure all common areas are well maintained and controlled to the IRC standards.
  4. Coordinate the staff monthly staff meetings and ensure key decisions and organizations announcements are well disseminated to the staff and feedback well captured.
  5. Ensure timely and consistent communication with HQ (GSC, Finance, HR, Internal Audit, Technical Units, Regional Units, IPD and IHUB Supervisors) on operational and financial issues
  6. Establish good working relationships with the Ministry of Foreign Affairs, Labor Office, Customs and Immigration Departments to ensure that IHUB operations are in compliance with host government regulations and the terms of IRC’s Host Agreement.
Financial Management:
  1. Develop the annual IHUB fiscal year operating budget; ensure that quarterly budget reforecast are prepared, submitted to HQ and shared with budget holders.
  2. Provide Financial management oversight on all financial spend within the IHUB, this included payments, cash flow management, reconciliations and financial reporting.
  3. Lead the team in preparing timely and accurate financial and management reports for all IHUB stakeholders for ease and guidance during decision making. This will include financial system support, Variance and spend analysis e.t.c.
  4. Ensure timely processing of all Payments, posting and invoices and payment requests as well as clearance of all advances
Policies and Procedures:

  1. Ensure that IHUB policy and procedural documents are regularly updated; coordinate with leadership of others IRC offices in Nairobi (IRC Kenya and IRC Somalia) to ensure policies are consistent and aligned with IRC standard policies
  2. Ensure IHUB policies and procedures are adhered to including finance, administration, travel, supply chain, IT, security and safety protocols.
  3. Identify opportunities for improvement and make recommendations for updating / revising existing policies and procedures to achieve efficiency and effectiveness in operations.
  4. Directly supervise IHUB support staff by capacity enhancement and coaching  liaise with supervisors of IHUB IT and finance staff
  5. Ensure performance objectives are set and staff receive regular performance feedback and appraisals as part of a structured performance management program
Human Resources:

  1. Coordinate with the compensation and benefits team on issues of national staff benefits and expat allowances paid in country e.g Housing and R&R.
  2. Coordinate with the HQ HR focal point regarding the administration of international staff benefits/allowances, new deployments and exits from the IHUB.
  3. Coordinate orientation requirements for new IHUB staff, national and international. This includes support on housing, settlement and security advisories for the teams.
  4. Coordinate with respective ministries work permits/Diplomatic ID’s/ travel, visa/dependent pass applications and accommodation requirements for international staff and visitors to Kenya
  5. Provide support as requested for non-IHUB staff e.g. during evacuations, transit, and special events
Supply Chain:     

  1. Coordinate with IRC Kenya and Somalia Programs on the selection and management of authorized vendors; directly manage some of IRC’s shared accounts including AIRTEL, Insurance, taxi services, travel and accomodation.
  2. Provide oversight for IHUB supply chain functions (procurement, assets and inventory, vehicle fleet management, insurance reporting, customs clearance, shipping).
  3. Provide support for external supply chain requests e.g. procurement and shipment of goods, payment of vendors, customs clearance for other IRC country programs
  4. Ensure that Duty, Tax and VAT policies are adhered to and in line with IRCs host agreement.
  5. Support IRC globally with planning and hosting of workshops, conferences and other special events.
Safety and Security

  1. Coordinate with the HEAZ Regional Safety and Security Advisor (RSSA) on issues pertaining to staff safety and security; ensure contact information of IHUB staff, dependents and visitors is kept up to date; actively participate as a member of the Nairobi Security Management Team (NSMT) during monthly meetings
  2. Support the Coordination and Communication of staff advisories within Nairobi. This includes visitors and conference participants to Kenya.
  3. As the Chair of the Nairobi Security Management Team Meeting (NSMT) in Nairobi, Ensure deliberations are communicated to the staff and action items closed.  monthly IHUB All Staff Meeting by providing updates and coordinating action items to ensure staff
  4. Actively coordinate with other NGO’s and humanitarian actors in Nairobi and attend meetings when requested as representative of IRC.
Professional Standards
All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Nairobi
Area of work: General management, leadership
Seniority: Executive (director)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 7 years
Required skills: Budgeting, financial planning; Grant and fund management; Human resource and personnel development; Office administration, management; Financial analytics and forecasting; Operative management
Required languages: English (Spoken: fluent | Written: fluent)

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International Rescue Committee

Non-profit, social work

The International Rescue Committee responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

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