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Driver / Messenger

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Education
  • Secondary Education. Valid Driver’s license with minimum 3rd grade level.
  • Valid driver’s licence
Work Experience
4 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
Languages
Fluency in English language is required.

Responsibilities

Driving Functions
  1. Ensures safe driving of the Regional Director; Drives the Regional Director to meetings and official meetings respecting protocol rules;
  2. Ensures provision of reliable and secure driving services by a) driving vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items b) meeting personnel and visitors at the airport;
  3. Perform work related errands as requested such as going to post office twice a week if necessary
  4. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs for the preparation of the vehicle maintenance plans and reports;
  5. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing and other duties;
  6. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, ARO directory, map of the city/country, first aid kit, and necessary spare parts;
  7. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Messenger Functions
  1. Ensures prompt and accurate delivery of mails to multilateral, bilateral, embassies and consular, government and non-governmental agencies/organizations operating from Nairobi;
  2. Delivers documents to the courier companies and other locations as required;
  3. Takes care of ARO documents for protocol clearance, the Ministry of Foreign Affairs, other government agencies, Embassies and other international organizations operating from Nairobi. Also collects all documents destined to ARO;
  4. Assists on clerical work in the office when not performing messenger and driving functions. Specifically, S/he binds documents destined to the office and other partners and ensures that documents are well arranged for easy tracking by the Support Service;
  5. Liaise with government agencies, travel agencies and other service providers to deliver and pick up documents in a timely manner;
  6. Expedites functions related to staff visa and customs formalities arrangement when required Performs any other functions as determined by the Supervisor;
  7. Performs other functions as requested by supervisor.
Results Expected
  1. The key result is accurate, safe and timely execution of the services provided to ARO;
  2. Timely execution and delivery of task;
  3. Proactive follow-up on protocol issues with the Ministry of Foreign Affairs; other partners and government agencies;
  4. Ensures client satisfaction;
  5. The IPPFARO cars are always in good and serviceable condition.

Job Requirements

Required education: Vocational school
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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