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CARE International   |   Kampala, Uganda   |   Log in or register to see the closing date

Emergency Team Leader

  • Post-graduate education
  • Project, program management
  • Manager (team leader)
  • Full Time
  • Temporary
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Job Summary

The Emergency Team Leader (ETL) is the leader of the Emergency Response Team, responsible and accountable for developing, coordinating and managing all emergency activities. The Team Leader is responsible for the quality and effectiveness of CARE’s emergency response within his/her designated area of responsibility. S/He will spearhead the development of project operational plans, guidelines and approaches necessary for the effective delivery of project interventions. The Team Leader is accountable for project impact as laid out in the program logical framework. S/He will monitor the quality of project implementation and work closely with sector and project managers and coordinators in ensuring that projects are implemented within CARE’s programming principles and humanitarian accountability framework. The Emergency Team Leader has the overall responsibility for the security and wellbeing of emergency staff. The ETL will help position CARE Uganda to raise its reputation as a credible humanitarian actor, with a focus on Gender Based Violence prevention, care and support but also gender in emergencies more generally as standalone components and / or integrated in other sectors (Shelter, protection).

Candidates who are interested in the above jobs should submit an updated CV and Application letter giving a day time telephone contact and names, telephone contacts and email addresses of 3 (three) work related referees


Assessment, Program Design and Planning

  1. Ensure emergency assessments are conducted when necessary to complement existing data and understanding on the situation and to inform CAREs emergency response strategy based on the evolution of the situation; An immediate need and expectation from this position is to develop a Humanitarian strategy for the Country Office; Ensure all assessments are as much as possible conducted jointly with UNHCR, OPM and other relevant actors, as per country practice and expectations of Government;
  2. Ensure that CARE International Members receive regular situational reports and are aware of humanitarian developments and CARE’s response to them.
  3. Coordinate the development of all project implementation plans and budgets within the framework of the agreed emergency response program strategy.
  4. Assist and advise the Country Director and Program Director with securing donor funding for emergency projects.
  5. Oversee project design and proposal preparations for institutional and public funding. Develops and manage budgets as well as all needed documents / annexes for proposals.
Project Management and Implementation of the Emergency Program
  1. Maintain ongoing surveillance of the developing humanitarian emergency and adjust activities accordingly.
  2. Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with CARE International’s humanitarian accountability framework, relevant SPHERE standards, and essential environmental mitigation measures.
  3. Ensure restricted funds from donors are used as per approved proposals, budgets and workplans; Actively monitor progress on implementation (timeliness, quality and impact) as well as burn rates and compliance with donor rules and regulations in general; Ensure timely and quality donor reporting (both financial and narrative) for all emergency response grants;
  4. Oversee management of the M&E system used by CARE Uganda, strengthen it as needed with a focus on records of beneficiaries by settlement, clusters, sex, age, family size but also record keeping on the volunteers we work with, the trainings they receive, how they report to CARE, the records on project outputs, etc
  5. Ensure that different sectoral activities are implemented in a coordinated and integrated manner.
  6. Ensure all emergency personnel understand and carry out their duties in accordance with humanitarian principles, core values, the Code of Conduct and SPHERE.
Staff Management and Leadership
  1. Monitor ongoing human resources issues and make recommendations and adjustments accordingly.
  2. Ensure CI RED members receive thorough briefings and information.
  3. In liaison with the HR staff make sure staff have suitable rest, relaxation and that wellbeing is addressed
  4. Model all CARE’s core values with specific attention for Gender Equity and Diversity so that the team is inspired and motivated to also live and lead with these values;
  5. Create the conditions to ensure effective teamwork and morale.
  6. Ensure all HR policies (R&R, CTO) are followed and appropriate for an emergency response context, to ensure a rapid response while maintaining an acceptable level of accountability in regards to the recruitment.
  7. Conduct performance appraisals of emergency staff, ensure regular feedback and mentoring on individual performance.
  8. Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, color, sex or creed. Support the emergency team to establish a report compliant mechanism that is accessible and easy to use for the people served by the response as well as our partners, vendors, etc.
Representation and Public Relations and Media
  1. In coordination with CD and Program Director, establish and maintain constructive working relationships with other NGO’s, UN agencies, host government (Office of the Prime Minister, District leaders), bilateral and multilateral donors, and other principle stakeholders including the Refugee Welfare Council, the Police and / or military where present and if necessary.
  2. Ensure CARE’s representation and active participation in meetings organized by above actors at the local level (sectoral cluster meetings, District Coordination meetings, etc.)
  3. Support the Country Director and Media Officers (if so existing) to ensure positive coverage and the timely provision of situation reports and fundraising material to National Member Headquarters and the CARE International Secretariat. In doing so, ensure that the protocol for hosting journalists is strictly adhered to (licence obtained first from Minister, etc.)
  4. Ensure all information, publicity and fundraising material recognizes and respects the dignity of disaster victims, with particular attention, to victims of GBV (and adhere to CI specific communication guidelines for GBV survivors)
Safety and Security
  1. Ensure all emergency staff are fully briefed on all aspects of security, social and cultural norms and local conditions and behavior.
  2. Ensure all personnel understand individual and collective responsibilities for safety and security.
  3. Liaise with the CI Great Lakes Security Officer (whether in-country or not) to ensure compliance with CARE International Security Guidelines and their effective application in the local context.
  4. Monitor the operational environment with respect to increased level of threat and advise the Country Office, CI Great Lakes Security Officer staff, CARE International on additional measures required.
  5. Keep the Secretariat and other interested CARE members advised of changes and threats to the security of CARE staff, assets and operations in consultation with CD
Program Support
  1. Ensure that program support functions are established and maintained in accordance with CARE International policies and procedures.
  2. Ensure the establishment and maintenance a functional procurement and supply chain management system.
  3. Ensure with the Logistics Officer the timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems.
Financial Management and Planning
  1. Ensure with the Finance Manager the establishment and maintenance of CARE International financial management and accounting systems for all CI RED assessment and response activities and assets.
  2. Ensure compliance with all donor regulations and reporting procedures
Knowledge Management
  1. Foster an environment where learning, and knowledge sharing are norms.
  2. Oversee transformation of knowledge management and dissemination system and promote an organizational culture of storytelling.
  3. Track innovations within and outside CARE to assure that organizationally CARE remains upto-date and indeed cutting-edge in our approaches and ability to achieve scale and impact in CARE’s humanitarian work.
  4. Oversee and frame the identification and scaling of innovations; including cash programming, in humanitarian action that broaden our scope and impact on crisis affected populations; particularly women and girls.

General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Kampala
Area of work: Project, program management
Seniority: Manager (team leader)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required skills: Project management; People management; Lobbying, advocacy; Press relations; Project implementation; Disaster management; Project Financial Management
Required languages: English (Spoken: fluent | Written: fluent)

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