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Executive Assistant (Legal)

Salary rangeConfidential | Contract type: Permanent

You have 28 days left to apply for this job.

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Job Summary

Owner of a group of companies, is looking for an Executive Assistant in Nairobi. The group is involved in Real Estate, Pharmaceutical, Retail/Construction and Hospitality. The successful candidate must have excellent communication and project management skills as well as being customer service oriented. He/She will need to be flexible and accompany the Managing Director in meetings in various locations, sometimes internationally.
Qualification:
  • Bachelors degree in relevant subject
  • Around 5 years of proven experience as an Executive Assistant or in an Administration role
  • Legal background will be an added advantage
  • Strong organizational, project management and problem-solving skills with multi-tasking abilities
  • In-depth understanding of entire MS Office suite and other software packages
  • Able to meet deadlines in a fast paced quickly changing environment
  • Problem solver with strong decision-making skills
  • Excellent verbal and written communications skills
  • Flexible hours and available to travel

Responsibilities

  • Prepare reports, memos, invoice letter and other documents
  • Answer phones and routing calls to the correct person or taking messages
  • Handle basic bookkeeping tasks
  • File and retrieve corporate records, documents and reports
  • Research and conduct data to prepare documents for review and presentation by boards of directors
  • Help prepare for meetings and accurately record minutes from meetings
  • Read and analyse incoming memos, submissions and distributing them as needed
  • Making travel and hotel arrangements
  • Perform office duties that include ordering supplies and managing a records database
  • Opening, sorting and distributing incoming emails, faxes and other correspondence
  • Provide general administrative support

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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