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Executive Assistant

Uganda

Salary range: Confidential | Contract type: Permanent

You have 11 days left to apply for this job.

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Job Summary

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Skills and requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executives’ calendars and set up meetings

• Make travel and accommodation arrangements

• Rack daily expenses and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Job Requirements

Required education: High, secondary school
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)

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