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Summit Recruitment &Training   |   Nairobi, Kenya   |   Log in or register to see the closing date

Executive Assistant

  • Bachelor's degree
  • Administrative, clerical
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Our client, a dynamic Investment company with expertise in Corporate Finance and Private Wealth Management is currently seeking to recruit an Executive Assistant. The ideal candidate MUST have excellent communication skills, organized and have the ability to deal with a wide range of clients.


Responsibilities

  1. Act as the GM first point of contact with people inside & outside the organisation.
  2. Check deadlines, upcoming meetings, and incoming requests from clients and put preliminary work in play.
  3. Drafting correspondences for the GM.
  4. Handle and screen calls on behalf of the GM.
  5. Book and schedule appointments for the GM and ensuring the GM is well-prepared for the meetings.
  6. Arrange meeting venues and set reminders for these meetings.
  7. Assist in receiving clients coming to meet any of the GM and make them comfortable in the meeting rooms.
  8. Prepare files and other relevant documents for the meetings in good time.
  9. Be available during the meetings to provide support such as printing documents, organizing food and drink orders etc.
  10. Taking minutes, produce documents, reports and presentations.
  11. Devise and maintain office systems, including data management, filing, etc.
  12. Arranging travel and accommodation during business trips.
  13. Note important dates and events in the calendar.
  14. Keep the GM informed of the important events and functions (both local and international).
  15. Managing existing clients.
  16. Assisting in other official errands as they may be assigned.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Administrative, clerical
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required skills: Calendar management; Office administration, management; Typing and note taking; File management and data back-up; Customer relations; Email correspondence; Meeting preparation; Travel planning and reservations (leisure, business)
Required languages: English (Spoken: fluent | Written: fluent)

Click to apply

Summit Recruitment &Training

Human resources, talent development, recruiting

Summit Recruitment & Search was established in 2009 to address the recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rwanda, Nigeria, Zambia, Ghana and many other African countries. We are able to advise on market trends, training requirements, prevailing salaries and offer a complete HR Solution where necessary.


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