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Executive Assistant to the Ambassador and Deputy Head of Mission

Salary rangeConfidential | Contract type: Permanent

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Job Summary

This is an exciting opportunity for someone to play a pivotal role in a vibrant, highly supportive team working from Nairobi and in Mogadishu to deliver effective diplomacy and support to one of the world's poorest countries.
You have the opportunity of being part of a team across government in helping Somalia to rebuild after decades of conflict which is a top priority for the UK government.

Responsibilities

  • Provide administrative and clerical support to the team in order to ensure effective and efficient operations
  • Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
  • Oversee the CTEN’s operational budget by monitoring expenditure, collating forecasts, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed correctly
  • Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
  • Provide project support to Programme Officers in all administrative aspects of project management
  • Act as the key contact point within the team for IT, technical, human resource and operational requests
  • General office management including printing, photocopying, filing, supervision of cleaning, etc.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Office administration, management; Logistics planning and management; Secretarial work; Public, corporate relations; Event management; Travel planning and reservations (leisure, business)
Required languages: English (Spoken: fluent | Written: fluent)
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