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M-KOPA SOLAR   |   Nairobi, Kenya   |   Log in or register to see the closing date

Executive Assistant to the Chief Executive Officer

  • Bachelor's degree
  • Administrative, clerical
  • Manager (team leader)
  • Full Time
  • Permanent

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Job Summary

Reporting directly to the CEO, the Executive Assistant (PA) will provide high level strategic administrative and personal support to the CEO, represent the CEO in various functions and business transactions, and serve as liaison to various stakeholders.
This role is positioned at a Senior Manager/Head of Department level and thus not a Secretarial position.


Responsibilities

Calendar/ Agenda/Travel Management

- Effective organisation and management of the CEO’s schedule to ensure efficiency.
- Effective assessment of priority of appointments and reallocation as necessary.
- Manage visibility of the CEO’s calendar across the organisation.
- Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers,noting action points and following them up.
- Develop and manage the CEO’s travel itineraries.
- Organize and manage all travel and logistical arrangements.


Communication Management

- Management of all incoming and outgoing correspondence and responding or re-routing accordingly
- Management of all internal and external queries and requests, responding and re-directing accordingly
- Communicate and coordinate internal and external information from the CEO’s office to the leadership teams, heads of Departments and other stakeholders.
- Prepare agendas, research and document information for meetings involving issues and projects deemed necessary by the CEO; proactively ensure successful execution of the above
- Inform/Advise the CEO of organisation-wide matters requiring attention
- Manages and balances the CEO’s continuous interactions either internal or external
- Serves as a member and secretary (meetings notes & action items) of the Executive leadership team.
- Generate and instill trust within the CEO’s office while maintaining exceptional levels of confidentiality


Board Management

- In liaison with the CEO, assist in the development and preparation of the Agenda and presentations
- Preparation and compilation of Board papers for the CEO’s review and approval
- Manage and coordinate dissemination of Board papers to board members
- Develop and manage itineraries for members as required
- Manage and co-ordinate all logistical requirements for Board members


General Administrative Management

- Coordinate project-based work.
- Coordinating the duties and responsibilities of the Administrative Assistant, driver(s) and all other essential support staff in the CEO’s office.
- Manage the CEO’s office budget and other attendant financial processes
- Set up and manage an efficient e-filing system
- Maintain internal/external contact details for use by the CEO’s office
- Set up a system to ensure follow up and follow through on all project deadlines and responses
- Prepare and manage the CEO’s expenses – includes expense reports and relevant payment documentation
- Manage requisition of the CEO’s office supplies


EXPERIENCE & CORE COMPETENCIES

· Be a holder of a Bachelor’s degree from a recognized University. A postgraduate degree will be an added advantage

  • Solid experience as an Executive Assistant to CEO/senior management or a managerial role of note.
  • Excellent IT skills including working knowledge of word processing, spread sheet and
    presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
  • High cultural diversity awareness and management
  • Excellent team working skills with the ability to work collaboratively and co-operatively with
    colleagues.
  • Exceptional interpersonal and communication skills, including the ability to ensure effective
    communication with a wide range of contacts both internal and external to the organisation.
  • Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes and presentations.
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a
    high level of confidentiality.
  • Demonstration of the ability to work under sustained pressure and to tight deadlines.
  • A flexible, pro-active approach to work including the ability to prioritize affairs.
  • Ability to work on own initiative.
  • Ability to multitask and follow instructions


General Information

Salary rangeNot specified
Additional informationNot specified
Job start date: Sunday, February 19, 2017
Contract type: Permanent
Job type: Full Time
Location
Area of work: Administrative, clerical
Seniority: Manager (team leader)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Travel planning and reservations (leisure, business); Interpersonal relationships building; Answering telephones and call management; Calendar management; Email correspondence; Spreadsheet preparation and editing (Microsoft Excel); Presentation preparation and editing (Microsoft PowerPoint); Office administration, management; Meeting preparation
Required languages: English (Spoken: fluent | Written: fluent)


M-KOPA SOLAR

Energy, utilities, environmentCompany size: 500-1000 people

M-KOPA Solar, headquartered in Nairobi, Kenya, is the global leader of "pay-as-you-go" energy for off-grid customers. Since its commercial launch in October 2012, M-KOPA has connected more than 500,000 homes in Kenya, Tanzania and Uganda to solar power, and is now adding over 500 new homes each day. The success of M-KOPA (M= mobile, KOPA= to borrow) stems from making solar products affordable to low-income households on a pay-per-use installment plan. Customers acquire solar systems for a small deposit and then purchase daily usage "credits" for US $0.45, or less than the price of traditional kerosene lighting. After one year of payments customers own their solar systems outright and can upgrade to more power. All revenues are collected in real-time via mobile money systems (such as M-PESA in Kenya) and embedded GSM sensors in each solar system allow M-KOPA to monitor real time performance and regulate usage based upon payments. This connected design means that M-KOPA is processing vast amounts of data (i.e. over 10,000 mobile payments per day) via the company's proprietary cloud platform, M-KOPAnet.As of May 2015 M-KOPA employs over 650 full time staff across East Africa and sells through a network of 1,000 direct sales agents. It has also commenced licensing its technology to partners in other markets. M-KOPA has been recognized for its pioneering business mode and scale, notably winning the 2015 Zayed Future Energy Prize, being selected as the top New Energy Pioneer at the 2014 Bloomberg New Energy Finance awards and earning the 2013 FT/IFC Excellence in Sustainable Finance Award.