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Field Coordinator- Kitgum

  • Post-graduate education
  • Project, program management
  • Expert (non-managerial)
  • Full Time
  • Temporary
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Job Summary

The Field Coordinator Kitgum & Lamwo (Palabek) leads IRC’s response in the Acholi sub-region and is responsible for supporting and coordinating timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program. The Field Coordinator supports the operational teams in the field site, ensuring that the Deputy Director of Operations is kept abreast of issues regarding adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security and ICT. The Field Coordinator will ensure that IRC Kitgum & Lamwo is effectively represented in all coordination events, as well as oversee day to day management of Staff Safety and Security during all phases of field operations. The Field Coordinator works in close coordination with the Operations Manager to ensure that operational strategies are implemented in the field site.The position holder reports directly to the Deputy Director of Operations (DDO) and will be responsible for the following;


Responsibilities

Strategic Planning

  • Initiate and develop an Annual strategic plan for the Field Location (Kitgum and Lamwo).
  • Develop Kitgum & Lamwo focused operational plan to support the program activities and scale up programming,
 Field Management
  • Coordinate the day-to-day implementation of all constructions in the field site, by providing constructive support to the Supply Chain, to maintain quality and adherence to OPM and district standards;
  • In close collaboration with the Operations Manager and Finance Officer for Kitgum, review the operations master budget, to include key operational activities and assets within donor requirements;
  • Review the development of budgets for program proposals in conjunction with the grants and finance departments;
  • Review appropriate M&E activities are carried out regularly by operations staff in all sectors (data collection & analysis, monitoring of progress against established work plans and BoQs), maintaining quality;
  • In close collaboration with the Country M&E Manager, initiate the process of identifying gaps in M & E systems and make recommendations for improvements;
  • Monitor that all project activities are consistent with established best practices and IRC’s Program Framework principles;
  • Monitor all staff in the field site to know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for Professional Conduct;
  • Initiate, document and address breaches of policy and disciplinary issues in coordination with the Country Senior HR lead in a professional manner and in line with the letter and spirit of the relevant policy;
  • Supervise all operations staff at the field sites in performing their duties efficiently and in a timely manner;
  • Monitor the achievement of staff Performance Management agreements.
 HR and Staff Development
  • Monitor the ongoing capacity building of operations team (SC, HR, Admin, IT & Security) through support to direct supervisors in achieving staff performance objectives and individual development plans;
  • Provide appropriate support to the team through regular site visits and replacement of staff if needed;
  • Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.
 Safety and Security Management
  • Monitor all staff in the field sites to know and understand IRC‘s security regulations;
  • Document and address breaches of policy and disciplinary issues in coordination with the DDO;
  • Monitor the security situation, attend security meetings and inform the DDO and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports;
  • Participate in the review and update of the country Security Management Plan;
  • Assist the DDO in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
 Representation and Coordination
  • Represent the IRC with local government authorities (administrative, sectoral and security officials), non-state actors, beneficiaries, communities, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate;
  • Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRC’s response;
  • Coordinate IRC Kitgum & Lamwo activities with relevant officials and other humanitarian agencies;
  • Develop regular reports to keep partners and stakeholders informed of IRC’s activities;


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Uganda
Area of work: Project, program management
Seniority: Expert (non-managerial)

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required skills: Strategizing; Security operations; Talent management and planning; Field management; Project implementation
Required languages: English (Spoken: fluent | Written: fluent)

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International Rescue Committee

Non-profit, social work

The International Rescue Committee responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.


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