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United Nations Office for Project Services   |   Uganda   |   Log in or register to see the closing date

Finance Administration Associate

  • Bachelor's degree
  • Accounting, finance, banking, insurance
  • Experienced (senior worker)
  • Full Time
  • Temporary

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Job Summary

The United Nations Mine Action Service (UNMAS) established a regional support office, the Entebbe Support Base (ESB) in November of 2016. This office provides regional support to various UNMAS programmes namely but not limited to Democratic Republic of Congo, South Sudan, and the Abyei Administrative Area. The areas of support include Procurement, Logistics, Human Resources, Finance and Contracts Management.


Responsibilities

Ensure provision of efficient finance support focusing on the achievement of the following results:

  1. Use ERP system to review/process requests of payments, record entries in general ledger and other account management duties;
  2. Maintain the finance section’s filing system;
  3. Monitor financial records of expenditures and related transactions to ensure timely and accurate accounting information;
  4. Review and confirm appropriateness of operational transactions processed as per applicable policies, regulations and interpretive guidelines;
  5. Ensure the maintenance of financial data quality for PSC (UNMAS) projects;
  6. Review and monitor project expenditures against approved budget and highlight inconsistencies to the finance officer;
  7. Prepare notes for any incomplete invoices/claims and inform the respective claimant or vendor;
  8. Ensure records are correct and up-to-date in the expenditure tracking system;
  9. Prepare and file the necessary finance supporting documentation to ensure completeness and accuracy;
  10. Prepare finance vouchers, ensure completeness of supporting documentation, accuracy of account code charges and disburse payments accordingly through ERP, following UNOPS rules and regulations;
Ensures provision of efficient administrative support focusing on achievement of the following results:

  1. Assist to manage the small service contracts (courier services, internet services etc.) to ensure satisfactory delivery of contracts in accordance to the established key performance indicators;
  2. Manage petty cash administration duties to ensure an updated filing system and an accuracy of petty cash ledger;
  3. Compile, verify and obtain certified monthly staff danger pay reports;
  4. Liaise with Human resources department to ensure staff entitlements are processed in a timely manner;
  5. Monitor, verify/certify and submit monthly staff cost recovery deductions;
  6. Assist in administrative arrangements for personnel and visitors;
  7. Assist in the stock-taking and inventory of office equipment;
  8. Perform any other routine logistical and administrative duties at the duty station as directed by the supervisor.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Temporary
Job type: Full Time
Location: Uganda
Area of work: Accounting, finance, banking, insurance
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required skills: Accounting; Office administration, management; Stock taking and inventory accounting; Financial analysis; Financial reporting; Enterprise Resource Planning - ERP system (use of)
Required languages: English (Spoken: fluent | Written: fluent)

United Nations Office for Project Services

Non-profit, social workCompany size: 1000+ people

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.


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