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Eagle HR Consultants   |   Nairobi, Kenya   |   Log in or register to see the closing date

Finance and Admin Assistant

  • Diploma, Associate's degree
  • Accounting, finance, banking, insurance
  • Experienced (senior worker)
  • Full Time
  • Permanent
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Job Summary

Reporting to the Chief Executive Officer, the job holder will be in charge of office operations and staff matters. Seated at the font desk, the job holder will be the first contact will all customers either physically or through calls, mails or otherwise


  1. Prepare office budget in consultation with user departments
  2. File returns on time (PAYE, VAT, NHIF, NSSF, HELB) and ensure safe custody of all transactional records
  3. Petty cash management including bank reconciliation
  4. Timely Payroll preparation and posting to the system for approval
  5. Updating debtors and creditors register and pushing for all collections in consultation with functional heads
  6. Timely invoicing ensuring proper documentation accompany the invoices
  7. Maintaining proper books of account
  8. Producing weekly, monthly, quarterly and annual financial reports to the management
  9. Ensuring all staff files are safely kept, comply with all applicable labour laws and updated on time (Specifically, all staff files should contain; Employment contract, Job Application letter, CV, Copies of academic and professional certificates, Employee background/reference consent form, copy of National ID, Copy of NHIF and NSSF cards, Bank details, Copy of Certificate of Good Conduct, CRB, Copy of PIN Certificate etc)
  10. Receive, direct and respond to all customer queries including giving prompt feedback
  11. Ensure safe custody of all Company documents, spare keys, Licenses, etc
  12. Come up with staff welfare programs including end of year parties, special functions etc
  13. Ensure office security by ensuring all lockable doors are locked and all visitors are vetted before the are allowed to see back office staff
  14. Open and close offices and supervise office cleanliness

General Information

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Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Nairobi
Area of work: Accounting, finance, banking, insurance
Seniority: Experienced (senior worker)

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 2 years
Required skills: Budgeting, financial planning; Accounting; Invoicing; Office administration, management; Payroll; Cash management; Tax returns
Required languages: English (Spoken: fluent | Written: fluent)

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Eagle HR Consultants

Consulting, business support, auditingCompany size: 20-50 people

Eagle HR Consultants works with its clients to craft the most appropriate HR and Payroll solution, which will integrate with their current and future technology needs as the company grows. Eagle HR Consultants offers HR Consulting and Payroll solutions and interventions which can significantly add to the efficacy and performance of any organization across the globe in all sectors.