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Finance and Budget Assistant, G6

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Fixed term

You have 15 days left to apply for this job.

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Job Summary

EducationCompletion of high school diploma or equivalent is required. Supplementary training in finance, budget, accounting, administrative services or related area is desirable. Training in Power BI is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work ExperienceA minimum of Seven (7) years of experience in finance, budget, accounting, administrative services or related area is required.Practical experience in an Enterprise Resource Planning (ERP) accounting and finance system and International Public Sector Accounting Standards (IPSAS) is desirable.Experience with integrated information management systems based on SAP, Power BI or other similar platforms is desirable.Experience in the United Nations system or other comparable international organization is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post fluency in English is required. Knowledge of another official United Nations language is desirable.

Responsibilities

Budget:
• Provides support with respect to the review, analysis and preparation and revision of the medium-term plan.
• Prepares supporting documents (narrative and supporting tables) with respect to project budget submissions and UNEP Programme of Work.
• Assist Project managers in the estimation of resource requirements for budget submissions.
• Undertakes research and provide support to the Finance and Budget Officer with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors of project expenditures and comparing with approved budgets; preparing adjustments as necessary to correct variances.
• Reviews requisitions for goods and services to ensure correct objects of expenditure and coding blocks have been charged, and funding is available and sufficient.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analyze variances between approved budgets and actual expenditures and bring anomalies to the attention of the Finance and Budget Officer.
• Monitors integrity of various financial databases for accuracy and completeness.
• Verifies accuracy of input data, ensures consistency of data in previous allotments to new allotments issued.
• Co-ordinates with Project teams, other finance and budget staff, on related issues during preparation of budget reports.
• Performs periodic reconciliation of accounts.
• Prepares of correspondence to respond to enquiries in respect to relevant financial and budget matters.
Finance
• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payment requests for final disbursement by Cashier and Notifying payees of status of payments.
• Monitors of weekly contributions list and ensuring deposits received are applied correctly. Creating project structures in Umoja, revenue grants and accurately linking to the expenditure grants.
• Assists project teams , Fund Management Officers and donors regarding queries on payment and deposit related issues.
General Administration
• Keeps up to date documents/reports/guidelines on matters related to projects, ensuring compliance with
• intergovernmental recommendations and decisions, as well as with United Nations policies and procedures.
• Maintain and keep up-to date project and vendor files.
• Provides guidance, training and daily supervision to two support staff in the finance unit.
• Performs other related duties, as assigned from time to time.
5. Ensure that all relevant records and audit trails are maintained;
6. Act as deputy to team leader and back up for other team members;
7. Perform other related duties, as assigned;

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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