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Finance and Budget Assistant (Multiple Posts), G5

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Fixed term

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Job Summary

EducationHigh school diploma or completion of secondary school is required. Additional qualification in finance, administration, project management would be an added advantage.
Knowledge of SAP (known as Umoja in the UN), Excel, Access and other analytical tools would be desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
Work ExperienceA minimum of five (5) years of progressively experience in finance, budget or related area is required.
Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Experience with data analysis and reconciliation in excel or similar tools is desirable.Working experience with Accounts Payable, Accounts Receivable or Treasury functions is highly desirable.
Experience on client support such as communication with clients and handling of iNeed tickets or equivalent is desirable.Advanced knowledge of Microsoft Excel is desirable.

Responsibilities

ResponsibilitiesBUDGETING:
1. Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
2. Assist with the data extract for and preparation of various reports to management;
3. Assist in monitoring budget implementation and performance;
4. Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
5. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
ACCOUNTING:
1. Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations;
2. Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices;
3. Assist in the review and analysis of various accounting data;
4. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor;
5. Processes accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor;
6. Assist in the analysis of open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action;
7. Performs reconciliation of general and subledger accounts and clears suspense accounts.
GENERAL:
1. Receive and distribute various documents received in the unit/section.
2. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
3. Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
4. Assist with data extraction and analysis and preparation of regular and ad hoc reports.
5. Perform duties as backup for other team members when required.
6. Supervise junior member of staff and interns.
7. Perform other related duties as assigned.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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