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Finance and Grants Manager

Salary rangeConfidential | Contract type: Fixed term

You have 8 days left to apply for this job.

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Job Summary

About Us:
Justice Defenders formerly The African Prisons Project (APP) is a community of defenders, increasing access to legal services and improving application of criminal law to all. Our work betters the entire criminal justice system, helping defenseless people protect their rights and address wrongs. The increased capacity ultimately promotes more equitable, just, and peaceful societies.
Person Specification qualifications
  • The applicants for the Finance and Grants Manager job should hold Bachelor’s degrees in finance, Accounting or its equivalent.
  • Must be a qualified and registered Certified Public Accountants (CPA), or ACCA.
  • At least five years as an accountant or finance manager in a busy Non-Governmental
  • Advanced oral and writing skills, and an ability to present information and arguments clearly; excellent interpersonal skills; IT skills appropriate to an office or NGO (field) environment.
  • Working knowledge of Quick books
  • Experience with multiple donor-funded projects is highly desirable.
Key Competencies and skills
  • Experience in dealing with government officials and an ability to work consultatively within democratic structures; sympathy with the aims, objectives, and academic values at the highest levels having a commitment to the highest possible standards.
  • Excellent interpersonal skills (e.g. communication, self-awareness, building trust, questioning & listening, influencing, assertiveness, problem-solving, decision making)
  • Good Numerical ability & Literate
  • Excellent organizational skills and attention to detail
  • Excellent knowledge of QuickBooks Online and excel
  • Able to prioritize and work to deadlines
  • Able to work on own initiative
  • Pro-active Team Worker
  • Keep the highest level of integrity.
  • Sympathy for and a non-judgmental attitude towards prisoners undertaking reform and rehabilitation.


Main duties and responsibilities
  • Ensure all requisitions, payment vouchers are timely and properly prepared
  • Bookkeeping including:
  • Preparation of monthly and quarterly management accounts plus annual accounts.
  • Updating and maintaining all grants budgets and financial reports on a monthly, Quarterly, and Annual basis.
  • Statutory tax remittances and payments including PAYE, NSSF, among others
  • Petty cash account management
  • Timely Payment processing within budget lines – both online and cash payments.
  • Ensure there is a proper and accurate filing system for all financial documents.
  • Ensure there is a robust procurement system in place and that the system is followed.
  • Ensure that all grant budgets are managed effectively and expenditure is as stated in the grant agreement
  • Compile financial reports for all grants for presentation to Senior Management and Board of Trustees
  • Ensure there is proper Asset Management.
  • Ensure all requisite requisitions and payment vouchers are prepared accurately, in a timely manner, and are reconciled to the budgeted payments.
  • Prepare monthly bank reconciliations and reconcile in QuickBooks
  • Budgeting including monthly and annual budgeting.
  • Budget monitoring of monthly cash flows and all active grants.
  • Posting of all financial information into QuickBooks.
  • Preparation of information for audit files and information required for external auditors
  • Adhere to deadlines for Justice Defenders' internal financial reporting and donor budgeting and reporting.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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