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Finance & Grants Officer

A large NGO Firm
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 14 days left to apply for this job.

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Job Summary

To establish and maintain financial and management procedures for the NGO that ensure compliance and achievement of the Organizational Objectives in line with the strategic plan. In addition, support counties in the actualization of their county strategic plans aligned to Vision 2030.Minimum qualifications
1. Bachelor’s degree in Finance or Accounting
2. CPA Finalist and member of ICPAK
3. Certificate in Project Management will be an added advantage
Experience and Abilities
1. 7 years working experience working in an NGO setting, corporate or Sacco
2. A minimum of 2 years in a supervisory position
3. Experience in working with USAID/PEPFAR, EU, DfId, UN funded projects is desirable
4. Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously
5. Demonstrated ability to work in a team with other finance, grants and accounting staff
Knowledge and skills
1. Excellent knowledge of Microsoft Navision 2016 and Excel
2. Strong financial reporting skills
3. Strong analytical skills
Desirable skills
1. Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction
2. Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data
3. Team building skills

Responsibilities

Finance Management 
• Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with donor rules, regulations, policies and recording and reporting systems.
• Prepare projects' monthly cash flow projections Monthly Costed Performance Management Plans (MCPMP) ensuring timely requests for replenishment of the project bank account.
• Prepare bank reconciliations, debtors and creditors reconciliation.
• Timely posting of data on Microsoft Navision accounting system.
• Ensure proper book-keeping maintaining accounts payable and accounts receivable.
Grant Management 
• Provide support in monitoring adherence with the terms and conditions of grant agreements
• Ensure grants awarded are in compliance donor regulations (DfID, USAID, SIDA among others)
• Assist in the review and updating of operational policies and procedures for procurement and contracts/grants management
• Provides support on contracts and subcontracts management from the pre-solicitation stage through completion or closeout
Budgeting and budget monitoring
• Take part in proposal development and support the team in budget preparation.
• Ensure proper budget implementation to ensure adherence to budget lines.
• Maintain a 4% budget variance
Reporting 
• Prepare projects’ budget variance reports and submit to the Finance and Grants Manager by 26th of every month.
• Prepare monthly financial reports (MFRs) for the project and submit to Finance & Grants
• Manager by 2nd of every month.
• In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
• Ensure reports are sent to the donors on a timely basis.
Audit and Audit Processes. 
• Facilitate donor reviews and resolve any queries arising from the review.
• Facilitate annual project audits for the region where applicable
• Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.
Resource Mobilization 
• Take part in resource mobilization through participation in proposal development with other program staff

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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