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Finance & Human Resources Specialist

Think Well
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 3 days left to apply for this job.

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Job Summary

Your qualifications
  • BCOM/BA/BS and 5+ years experience or graduate degree and 3+ years experience;
  • Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, local labor law, and contracts management;
  • Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;
  • Technical savvy and strong computer skills, advanced MS Excel skills, IT systems familiarity;
  • Understanding of and curiosity about establishing and operating a new country office in a complex setting environment;
  • Understanding of Kenya labor, banking and procurement practices and law preferred;
  • Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;
  • Proficiency with Microsoft Office applications including Word, Excel and PowerPoint
  • Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;
  • Full English fluency;
  • Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;
  • Excellent analytical and numerical skills
  • Problem solving and decision making aptitude

Responsibilities

Office Management
  • Plan and monitor all office responsibilities (supplies, IT, communications, utilities, contracts for office services)
  • Procure IT vendor, manage IT equipment and service provision
  • Support the establishment and growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement.
  • Prepare correspondence and provide administrative support during meetings.
Financial Management
  • Ensure proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements
  • Manage banking operations and reconcile bank statements (receipt of funds, movements of funds in the accounts of the institution and payroll)
  • Process invoices and record accounts payable and accounts receivable
  • Ensure statutory compliance with various local laws and maintain financial files and support audits.
  • Revise and/or formulate country office manual outlining processes, policies and procedures
  • Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits
  • Plan, implement and manage program budgets, reviews and reports
Human Resources
  • Coordinate with Talent team to manage local staff recruitment
  • Work with global operations teams to develop and manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.
  • Help revise HR manual based on company policy and in accordance with labor laws
  • Manage new hire onboarding and introductions
  • Manage staff contracts for approval
  • Develop and maintain a secure confidential HR filing system
  • Partner with Country Director in the implementation of performance management system
  • Coordinate with Talent team to develop training and development programs for staff
  • Maintain employee records according to policy and legal requirements
  • Thought partner with Country Director to address employee relations and performance issues

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required languages: English (Spoken: fluent | Written: fluent)
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