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MercyCorps   |   Uganda   |   Log in or register to see the closing date

Finance Officer

  • Bachelor's degree
  • Accounting, finance, banking, insurance
  • Experienced (senior worker)
  • Full Time
  • Permanent
Click to apply

Job Summary

PROGRAM/DEPARTMENT SUMMARY:The Mercy Corps Finance Department is responsible for all financial functions in Uganda, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, senior management and HQ to ensure that financial resources are used efficiently and effectively.GENERAL POSITION SUMMARY:Working in the Finance Department under the direction of Senior Finance Officer and Finance Director, the field finance officer is responsible for assigned field office finances, compliance, budget monitoring, reporting, resources management, coordination with others, etc. He/she is also responsible for updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and
other manuals/policies and procedures. Tracks contracts, leases and procurements for the office.


Responsibilities

1. Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.2. Implement and Make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.3. Implement and Make sure all respective donors and local Gov’t rules and regulations are respected.4. Ensure compliance with GAAPs, Ugandan and US law and standard accounting practice.5. Responsible for monitoring costs as per the available grant and budget details and monthly budgets vs actual reports.6. Provide on-going orientation, training and support to all Mercy Corps program and finance staff on Mercy Corps and respective donor’s rules and regulations.7. Review and track all grants/budget purchases and contracts and other commitments for the office.8. Provide financial review for all advances, purchase requests, quotation analysis, purchase orders, expense reports, payment requests and others within his/her limit.9. Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system and send to main office for review and posting every week.10. Match invoices with GRN and other required documents.11. Prepare weekly and monthly cash requirement for the office, send to main office and make sure sufficient cash is available for the office.12. Manage cash and bank payments, record them and reconcile with bank statements and cash counts.13. Make surprise, weekly and monthly cash counts and document them as per the current MC policy.14. Reconcile bank balances with bank statement, all advances and send to main office with month end transactions and report.15. Make sure all field level income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.16. Collect all staff timesheets, review them, prepare summary and send them to main office every month.17. Participate in preparation of operating and grant budgets.18. Make frequent site visits and work with the program team for physical check and to ensure payments are being made accordingly and procurements are properly made whenever
necessary.19. Maintain all donor files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.20. Be adaptable and flexible to take new tasks and new assignments as requested from time to time.21. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.22. Assist other finance functions and offices when ever need arises.23. Any other tasks to be assigned by the supervisor.
Do This
SUPERVISORY RESPONSIBILITY:
Finance Assistant/Cashier and other junior finance officers if any.
KNOWLEDGE AND EXPERIENCE: A BA/S or equivalent in accounting or finance is required. 4years experience in grants and financial management and accounting.Adequate understanding of donor rules and regulations is required.Three years international NGO/PVO experience is preferred. Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports. Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.Prior management experience and strong organizational skills preferred.Excellent oral and written English skills
Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 50%.
SUCCESS FACTORS:
An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location: Uganda
Area of work: Accounting, finance, banking, insurance
Seniority: Experienced (senior worker)

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 5 years
Required skills: Budgeting, financial planning; Grant and fund management; Accounting; General ledger; Office administration, management; Payroll; Teamwork
Required languages: English (Spoken: fluent | Written: fluent)

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MercyCorps

Non-profit, social work

The world is more fragile than ever. Food shortages have left millions of people hungry, while violent conflict has sent millions on the run. From poverty and malnutrition to natural disasters and climate change, it’s easy to see a world of insurmountable challenges. Instead, we see an opportunity to create transformative change. And with your help, we can make that change a reality. In crisis, we believe in the power of human potential. In struggle, we believe in the ability of communities to grow stronger. We understand that communities are the best agents of their own change and local markets are the best engines of long-term recovery. In more than 40 countries, we partner to put bold solutions into action, helping people triumph over adversity and grow stronger from within. For the refugee who dreams of rebuilding her country, for the mother who wants a healthy future for her children — for millions of people filled with the power of possibility — Mercy Corps connects people to the resources they need to build better, stronger lives. We know that when we work together, we can accomplish so much.


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