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Sightsavers | Uganda | Log in or register to see the closing date
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- Bachelor's degree
- Accounting, finance, banking, insurance
- Experienced (senior worker)
- Full Time
To perform various duties and responsibilities directly related to Accounting, project finance and Procurement and general office administrative functions.
How to apply
Please download the application form and equal opportunities form here (https://jobs.sightsavers.org/job/finance-officer-2-year-fixed-term-contract/) and return as two separate documents.
Accounting and Programme Finance
Procurement and Stores:
- Preparation of monthly journals e.g. Bank charges, Payroll journals etc. to ensure financial records are complete and accurate.
Reconcile all control accounts on monthly/quarterly basis to ensure completeness and integrity of financial information e.g. Bank & Cash, Prepayments, Accruals, Staff Debtors etc
Checking the correctness of retirements of travel advances/imprests and ensuring that they are well supported for further authorizations
Ensure all journals, payment vouchers, receipts are promptly keyed in/entered into the system (QuickBooks)
Preparation of the month end checklist
Ensure proper filing of Finance related documentation
Preparation of monthly financial reports
Assist in the management of partner funds, capacity building to partners from document processing, budget/forecasts questions and proper spending as per the MOUs.
Assist in performing regular Partner Financial Visits.
Work with the project coordinator to ensure that due partners fund requests and efficient monthly partner financial reports are made promptly.
Prepare and maintain partner fund transfers/financial reports database/register on regular basis
Ensure compliance to EU Financial Framework
- Undertake other general finance duties as required to facilitate the smooth running of Accounting and Project Finance activities.
Planning and handling purchases of office consumables
Organize and control of receiving of the goods.
- Control purchase of supplies required by different departments.
- Searching new reliable sources for materials
Participate in deciding on purchases i.e. summarizing quotations and selecting the best quote
Follow up on the order placed to know the delivery date
Ensuring that materials received are made available to be used by user as and when required.
Monthly stock reconciliation
Attending Company Stock counting’s and making its reconciliation statements, inventory analysis and stock variance analysis.
Maintaining communications with suppliers
Follow up on supplier’s payments as per agreement.
Ensuring that all materials ordered are received as per order and stored according to standard and made available to use as when required.
Controlling stock level to maintain continuity in supply to the dealers
- Negotiate with suppliers
Maintain and regularly update fixed assets register.
Ensure office equipments such as computers, photocopier, fax etc are in operational state
- Coordination of renewals of business licenses, vehicles’ insurance policy, fire safety & service agreements for office equipments and coordination of lease agreement renewals for the office
General InformationSalary range
: Not specifiedAdditional information
: Not specifiedContract type
: TemporaryJob type
: Full TimeLocation
: UgandaArea of work
: Accounting, finance, banking, insuranceSeniority
: Experienced (senior worker)
Job RequirementsRequired education
: Bachelor's degreeRequired relevant work experience
: 2 yearsRequired skills
: Accounting; Office administration, management; Financial reporting; Procurement; Supplier evaluation and management; Stock and inventory management; Project Financial ManagementRequired languages:
English (Spoken: fluent | Written: fluent)
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