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International Development Law Organization | Uganda | Log in or register to see the closing date
Finance Officer (Sub-Grants) - Uganda
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- Bachelor's degree
- Accounting, finance, banking, insurance
- Expert (non-managerial)
- Full Time
The Finance Officer (Sub-Grants) is responsible for ensuring effective sub-grant management under the IDLO CJP. Under supervision of the Finance Manager and working closely with Field Program Coordinator, the Finance Officer (Sub-Grants) will be responsible for the following
Management of Sub-Grant Calls for Applications
Prepare the full package of documents ahead of each call for applications, develop a matrix of applications received and report on initial screening;
Ensure periodic technical and financial content review updates including to sub-grants application documents and review criteria.
Document the deliberations and resolutions of the Sub-Grants Review Committee and prepare the Committee Report.
In close coordination with the country-based Programs team, carry out finance-related pregrant assessments for all recommended IPs before sub-grants contracting.
Liaise with the Field and HQ based Program Coordinators, to have the sub-grants contracts developed and signed, including for sub-grant contracts amendments and extensions.
At all times, work with the Field Program Coordinator to produce management reports to coordinate the applications review process.
Ensure that tools for efficient sub-grant management, monitoring and reporting are put in place and in line with donor’s requested standards
In close consultation with the Field Program Manager, maintain a database of all CJP subgrants including funding applications, progress reports and sub-grants disbursements;
Sub-Grants Financial management
Coordinate with the Programs team on the sub-granting processes, monitoring and management systems to ensure effective and timely sub-grants approvals, disbursement, financial reporting and financial monitoring of all sub-grants.
Serve as the focal point between IDLO and the Finance units of Implementing Partners (IPs) regarding finance-related issues pertaining to the funded projects.
Undertake regular spot checks to monitor for potential risks and quality of IPs’ internal finance management processes.
Working closely with the Finance and Administration Officer, ensure that funds are disbursed to IPs within the agreed timelines and in full compliance with the IDLO policies/procedures.
Monitor expenditures and other financial operations of IPs, and report regularly to the Supervisor on compliance with sub-grant agreements, budgets and work-plans, as well as general compliance to IDLO financial procedures.
Ensure accounting records and supporting documents of IPs are properly kept and required sub-grants related financial reports are prepared, with appropriate analysis of expenditures and justification for disbursement.
In close coordination with the Programs team, implement the finance-related aspects of the IDLO sub-grants monitoring and evaluation (M&E) system towards ensuring that the financial monitoring, evaluation and audit of IPs are undertaken as per IDLO standards and guidelines.
Work closely with the relevant HQ-based Program Accountant to prepare periodic sub-grants financial progress reports against set budget-related targets and indicators.
Provide coaching, guidance and feedback to IPs to ensure proper financial management of funded projects.
Other sub-grants and finance roles
Prepare sub-grants status reports, including weekly, monthly and quarterly internal sub-grants management and risk reports and any other documents or reports that may be requested for, to inform ongoing oversight and management of grants
Working closely with the Program Officer, support the sub-grantees financial and narrative reporting and assist in the drafting of donor narrative and financial reports.
Support the Finance Officer (Finance and Administration) in other aspects of office and Program finance management as may be requested for.
General InformationSalary range
: Not specifiedAdditional information
: Not specifiedContract type
: TemporaryJob type
: Full TimeLocation
: UgandaArea of work
: Accounting, finance, banking, insuranceSeniority
: Expert (non-managerial)
Job RequirementsRequired education
: Bachelor's degreeRequired relevant work experience
: 5 yearsRequired skills
: Grant and fund management; Accounting; Project Financial Management; Project monitoring and evaluation (M&E); Reporting; Risk analysisRequired languages:
English (Spoken: fluent | Written: fluent)
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