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Financial Management Officer P4

United Nations
Nairobi, Kenya

Salary rangeConfidential | Contract type: Permanent

You have 20 days left to apply for this job.

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Job Summary

The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located within the Africa Office, UNEP Headquarters in Nairobi, Kenya. Under the general supervision of the Director and Regional Representative, the incumbent is primarily responsible for the following:

Responsibilities

• Review, analyse and finalize the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Provide substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; secures approval from the General Assembly.
• Ensure legislative mandates are accurately translated into program budgets.
Budget preparation and Administration:
• Manage and coordinate the collection of corporate budget data from the various units and offices in Africa office
• Enrichment, streamlining and consolidation of corporate budget data for submission to the Corporate budget office
• Engagement and collaboration with the Corporate budget office during the preparation phase and annual corporate budget monitoring cycle
• Prepare budget allocations for Africa office HQ units/sections and Field offices for consideration and approval by the Regional director
• Oversee the distribution of corporate budgets to field offices via UNON and UNDP processes
• Grants budgets: Guide and work together with programme officers on budget drafting/planning for consideration by donors for all grants in Africa office
• Periodical reporting of budget performance to the Africa office management to ensure effective and efficient budget consumption within the applicable corporate guidelines
• Lead in managing interactions through continuous meetings between the Budget/Fund Management Team with Programme staff to ensure a common approach for program delivery
• Undertake ad-hoc special reviews to enhance preparedness of the budget planning systems to meet the objectives of Results Based Management (RBM)
• Make suggestions to Corporate budget office for improvements in budget planning and execution in line with existing processes and systems to enhance performance where necessary
• Implement new budgeting processes that may be required to support Results Based Management interventions (IPSAS and Umoja) and contribute to their evaluation for efficiency, performance and enhancement
• Provide relevant budgeting advice, interpretation, adaptation and corrective actions in response to audits and other queries in adherence to UN Environment, UN-FRR, Staff Rules, Administrative Instructions, Accounting Instructions and Circulars.
• Continuous review and analysis of project budget allotments, expenditures and revisions
Financial Management Functions:
• Oversee the execution of overall financial management function in Africa office with the objective of ensuring that the UNEP Executive Director's compact with the Secretary General relating to sound financial management is achieved via the Regional director’s Delegation of Authority.
• Provide inputs in the preparation of project documents for PRC approval, sub-allotments and proposed budget revisions in accordance with procedures established by the Corporate Services Division:
• Review on a monthly, quarterly and annual basis all budget commitments to ensure that only valid commitments remain outstanding
• Regular monitoring of project accounts’ receivables to ensure that none are outstanding unjustifiably over 24 months
• Ensure accounts payable transactions are not outstanding unjustifiably over 90 days
• Review and certify travel commitments ensuring that they conform to the applicable rules and procedures
• Review and certify commitments ensuring that they conform to the relevant rules and procedures
• Review and analyze corporate budget plus grants expenditure status reports on a monthly, quarterly, half yearly, annual basis and take any corrective action as may be necessary
• Provide specific financial reports to donors, member states and senior management in collaboration with UNON/Accounts
• Prepare various internal financial reports for approval by the Chief-Financial Management Services
• Review periodic financial reports published by UNON/Accounts and ensure validity of data with regard to Africa Office funds/projects
• Collaborate with program officers on all aspects of projects’ fund management such as budget re-allocations, consumption reports, donor reports, audits and verifications.
• Review and certify due diligence submissions for proposed partners
• Review and certify standard legal instruments relating to the execution of program/project implementation.
• Record and monitor the use of legal agreements in the execution of program/project implementation
• Review Umoja workflows related to external partners to gain greater efficiencies over processes
General:
• Provide advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participate in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Draft reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Draft official documentation to troop contributing countries concerning reimbursements from the United Nations.
• Undertake research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Act as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Ensure the integrity of financial and management systems and the controls that underpin them.
• Provide support with respect to representation of the Secretary-General in meetings of legislative organs.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Incumbent may be asked to perform other related duties.

Job Requirements

Required education: Post-graduate education
Required relevant work experience: 7 years
Required languages: English (Spoken: fluent | Written: fluent)
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