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Front Office and Administrative Assistants (5 Positions)

Salary rangeConfidential | Contract type: Permanent

You have 4 days left to apply for this job.

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Job Summary

Qualifications
• At least a Degree in Business / Office Administration / Public Relations or any otherrelated field;
• Minimum of 3 years’ experience in front office administration, or related fields;
• Computer skills including the ability to operate emails, spreadsheet and Wordprocessing programs at a highly proficient level.
• Good customer relations skills;
• Good time management skills, organizing and planning;
• Confident, self-motivated and reliable;
• Good listener, proactive, team builder;
• Good interpersonal skills;

Responsibilities

Key Responsibilities
• Attend to walk in customers and visitors, directing them accordingly as per theirrequest.
• Perform clerical receptionist duties such as typing, filing, photocopying, collating etc.
• Manage the switchboard and answer, screen and forward all incoming phone callsto appropriate parties;
• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages;arrange pick up for out-going package;
• Ensure that all deliveries made in the office are received together with invoices whichshould be submitted to the senior finance officer;
• Keep track of stock for office Stationery, Kitchen supplies, drinking water and anyother office equipment required for office use and ensure timely requisition of thesame;
• Ensure the front desk is always tidy and well organized to portray a professionalimage to visitors and clients;
• Manage the office cleaning by ensuring that the office is cleaned on time, thekitchen and the bathroom are well cleaned and kept tidy;
• Reconciles monthly petty cash in liaison with the Senior Finance Officer;• Coordinate all the travel logistics with the driver within the organization;
• Develop a tracker system for maintenance, car issues and fueling of the vehicle;
• Assist in meetings, venue co-ordination, and event organizing;
• Manage office access for all the staff members and clients;
• Monitor the flow of visitors to the office;
• Develop and maintain the office electronic and hard copy filing system.
• Work closely with the Procurement and Logistics Officer to ensure that theprocurement policies and procedures are followed, and goods and servicesprocured on time.

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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