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ROAMTECH SOLUTIONS LIMITED   |   Nairobi, Kenya   |   Log in or register to see the closing date

Front Office Assistant

  • Diploma, Associate's degree
  • Administrative, clerical
  • Basic level (worker)
  • Full Time
  • Permanent

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Jobs in Administrative, clericalEntry-Level jobsJobs located in Nairobi

Job Summary

The Job holder is required to work closely with the top executives (Directors & GM) in order to run the organization smoothly .He/she is also required to perform most of the administrative and clerical duties.


Responsibilities

·
Efficient and General management of the frontoffice - timely receiving and making of office calls, attending to all walk-in
clientele and directing them to the respective offices.
·
Maintain Customer focus at all times and respondto customers’ enquiries (e-mails phone and face to face).
·
Records management – typing, printing andscanning of office correspondences as required, ensuring that records are
confidentially handled and filed on time.
·
In charge of office security, ensuring timelyopening and closing of offices.
·
General management of all incoming and outgoingoffice correspondences, ensuring that dispatching and receiving of mail is done
on time and proper records kept.
·
Co-ordinate the Office driver’s schedule.·
Supervise the Office cleaners.·
Provide general administrative and clericalsupport – organizing for meetings and conference rooms, coordinating meetings
and catering services.
·
Maintain a clean office and arrange fornecessary repairs and organization of the office layout.
·
Take ownership of queries and proactively followthrough to resolution.
·
Understand priorities, products and services andhave a good grasp of how the company is run.
·
Maintain sensitive and extensive confidentialinformation.
·
Coordinate directors and General ManagerSchedule by scheduling appointments and makes changes to calendar as necessary.
·
Arrange travel arrangement and event bookingsand account for directors official expenses.
·
In charge of purchase of office supplies.·
Provide flexible support for team members andother teams
Experience and Skills
·
Diploma or other relevant higher educationqualification required.
·
Previous experience in a similar role for aminimum of 3 years is essential.
·
Ability to maintain confidentiality


General Information

Salary rangeNot specified
Additional informationNot specified
Contract type: Permanent
Job type: Full Time
Location
Area of work: Administrative, clerical
Seniority: Basic level (worker)

Job Requirements

Required education: Diploma, Associate's degree
Required relevant work experience: 3 years
Required skills: Office reception; Interpersonal communication; Planning and scheduling; Customer support, CRM systems; E-mail and internet; Office tools: Word, Excel, Outlook; Office administration, management
Required languages: Swahili (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),